Accounts Payable Supervisor

Overview

The Accounts Payable Supervisor manages the company’s accounts payable operations, including invoice processing, vendor relations, and timely payments while ensuring compliance with policies and procedures. This position also plays a vital role in reconciliation, reporting, and resolving discrepancies to help control expenses to optimize cash, and performs month end close processes.

MFA Oil Company is an Equal Opportunity/Drug-Free Employer.

Responsibilities

- Oversee vendor payments to ensure accuracy and timeliness while evaluating invoice payment terms and account balances to optimize cash flow and discounts

- Periodically perform payment processing functions related to invoices, employee expense reimbursements, and petty cash transactions, including calculating taxes and ensuring proper documentation

- Process AP payments by issuing checks and electronic payments

- Reconcile draft payments between the bank and multiple ERP systems for all MFA Oil and MFA Petroleum operations

- Review vendor statements and related transactions to ensure proper credit is received and account records are current and accurate

- Receive and research AP questions, communicating with vendors, field staff and office personnel at all levels to resolve discrepancies

- Identify and research transactions and balance discrepancies in the appropriate accounting system; communicate with internal departments and company locations on problems and their resolution

- Keep up to date on sales and use tax rules and regulations applicable to AP

- Assess the people/process/technology aspects of the department and with the direction of senior management, make necessary improvements to increase productivity and effectiveness

- Develop and document department process and procedures to ensure efficiency and internal controls

- Perform month-end close out, reconcile all general ledger accounts for AP including AP Trade, logged vouchers, prepaid drafts, utility prepaid accounts, and additional accounts as they are utilized

- Process 1099’s for all 1099 eligible vendors annually. Work with third party vendor to print/mail and report 1099 eligible payments

- Offer input for the budget process

- Prepare documentation for annual audit requests from external auditors

- Establish individual and team goals for the Accounts Payable department, as well as establish personal goals with senior leader. Ensure goals are attainable and trackable

- Recommend the employment, discipline, wage adjustments, and termination of assigned personnel

- Supervise assigned employees, including planning and organizing employees and work; providing clear direction; training, developing and motivating employees; enforcing company policies and safety requirements; monitoring productivity; conducting performance evaluations and resolving conflict in a timely manner

- Ensure employees follow posted work schedules and adhere to proper clocking procedures to accurately reflect hours worked

- All MFA Oil employees are expected to know and adhere to company and position specific policies and procedures. While this job description contains the primary duties of the position, employees may be expected to perform other duties as assigned.

Job Requirements

- Bachelor’s degree in accounting, finance or a related field or combination of related education and accounting experience totaling 3 years.

- High school diploma or equivalent.

- Good, working knowledge of GAAP and automated accounting systems and processes.

- Computer knowledge and familiarity with Microsoft Office products, especially Excel.

- Strong oral and written communication skills, including the ability to train others and lead group meetings.

- Ability to motivate employees under direct supervision, evaluate performance and assist in personal and professional development.

- Ability to provide accurate and thorough work with attention to detail.

- Excellent organizational skills.

- Excellent analytical and problem-solving skills, including the ability to evaluate and redesign workflow processes.

- Ability to work independently, set priorities and goals, and develop plans for achieving them, as well as work in a team environment.

- Ability to speak, read, write, and understand the English language to communicate with customers, coworkers, and supervisors.

- Ability to meet Company requirements, including successful pre-employment background check and drug test.

- Legal authorization to work in the United States.

Preferred Skills

- Bachelor’s degree in accounting or related field.

- Experience in a leadership role.

- Experience auditing internal controls and procedures.

- Knowledge of JD Edwards’ programs.

- Ability to meet deadlines with a high degree of time management skills.

- Ability to grasp new concepts quickly and work at a fast pace.

- Excellent customer service skills.

- Ability to thrive in a fast paced, growing organization and rapidly changing environment.

ABOUT MFA OIL COMPANY

MFA Oil Company, formed in 1929, is a farmer-owned cooperative and a leading propane retailer in the United States. The company supplies fuels, lubricants, and propane to customers in Missouri, Arkansas, Indiana, Iowa, Kansas, Kentucky, Oklahoma, and Tennessee. Through a subsidiary, MFA Oil operates Break Time convenience stores in Missouri; a Big O Tires franchise in Missouri, Arkansas, and Kansas; a solar panel installation company, BluSphere Energy; and APM, a wholesale fuel distributor.

BENEFITS

Our benefits are designed to invest in you! We offer a comprehensive benefits structure for regular full-time positions, including competitive wages, paid time off, paid company holidays, and the opportunity for eligible employees to share in company success through profit sharing and/or performance incentives. Health benefits include medical, dental, vision, an employee assistance program and company-paid life insurance, and short- and long-term disability. Our retirement benefits include a 401(k) plan with a company match offering pre-tax and Roth options.

OUR CULTURE

The core values of MFA Oil are aligned with our purpose and are the cornerstones upon which our culture is built.

- Put Customers First

- Respect Everyone – Demonstrate high regard or show special attention to customers, coworkers, vendors… everyone you come in contact with.

- Provide Excellent Service – Go the extra mile to ensure our customers are happy and satisfied with our products and services.

- Deliver on Your Promises – Do what you say you are going to do, when you say you are going to do it. Every time.

- Be Tenacious

- Give Your Best – Always give your best effort and seek to improve every day.

- Never Settle – Settling can lead to compromising on effort and quality of work. Find a way forward and don’t settle for “It can’t be done.”

- Work Passionately – Passion accelerates your abilities, propels you to overcome obstacles and shows customers and co-workers that you care.

- Lead by Example

- Do the Right Thing – When we let honesty and integrity be our guide, we will always be headed in the right direction.

- Take Ownership – Each of us must be accountable for ourselves, our colleagues, our customers and our company.

- Act with Empathy – When we recognize and understand each other’s challenges, we communicate better and grow stronger as a team.

GROWTH & DEVELOPMENT

We believe there’s always room to learn and grow, from entry-level employees to senior leaders. Opportunities exist for internal advancement and professional development including on-the-job training. Educational expense assistance is available for employees seeking to continue their education ambitions aligned with their employment within the company.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.