Accounts Payable Specialist

Benefits:

- Medical, Dental, and Vision health insurance elections

- Voluntary STD, Life, Hospital Indemnity, Identity Theft, and Accident coverage

- Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost

- 401K with 4% company match

- Overtime pay for hours worked over 40 hours

- Weekly Pay

- Direct Deposit or Pay Card option

- Online pay stub access

- 24-7 office support

About Rolfson Oil:

Rolfson Oil is a leading provider in the energy sector, known for reliability, innovation, and strong vendor partnerships. Our Addison, Texas office is a hub of collaboration and growth, offering employees the chance to thrive in a fast-paced environment while contributing to the success of one of the industry’s most respected companies.

We are seeking a detail-oriented Accounts Payable Specialist to join our finance team in Addison. This role manages the full-cycle accounts payable process — from invoice review to payment processing — ensuring accuracy, timeliness, and compliance. You’ll play a key role in maintaining strong vendor relationships and supporting internal departments.

- Manage the AP inbox by receiving, reviewing, and verifying vendor invoices

- Prepare weekly payment runs (checks, ACH, wire transfers)

- Reconcile vendor statements and resolve invoice discrepancies

- Import/export invoices into Concur; ensure proper coding and documentation

- Communicate with vendors to request credits, clarify billing, or obtain missing invoices

- Perform daily data entry using QuickBooks, Excel, and vendor portals

- Serve as the primary point of contact for vendor inquiries and issue resolution

- Support vendor onboarding (W-9s, insurance certificates, banking information)

- Ensure all company utilities (electricity, water, internet, etc.) are kept current and paid on time

- Act as backup to the AP Manager for fuel purchase drafts and invoice processing

- Participate in AP-related projects and other duties as assigned

Qualifications:

- Proficiency with accounting systems (Concur, QuickBooks)

- Strong Excel skills (VLOOKUP, pivot tables)

- High attention to detail and accuracy

- Excellent communication and customer service skills

- Ability to manage multiple priorities in a fast-paced, high-volume environment

- Strong analytical and problem-solving abilities

Why Join Us in Addison:

- Collaborative Team Culture: Work with a supportive finance team that values precision and teamwork.

- Professional Growth: Opportunities to expand your skills in accounting systems and vendor management.

- Impactful Work: Your contributions directly support operations in the energy industry.

- Thriving Location: Addison offers a vibrant business community with convenient access to local amenities.

- Company Values: Rolfson Oil fosters innovation, accountability, and long-term success for both employees and partners.

b6hDj3SnTd