Accounting - Inventory Specialist

SUMMARY

The Inventory Pricing Specialist is responsible for accurately processing inventory and pricing changes in the software system. This position also offers assistance to customer service as the primary point of contact, answering phones and assisting customers as needed.

RESPONSIBILITIES BY COMPETENCY: (denotes an essential function of the position)*

Business Results Orientation

- Monitor specific inventory discrepancies to ensure efficient ordering practices.

- Receive products and record changes in pricing efficiently in order to provide accurate orders to customers.

- Develop and maintain efficient systems for office supplies and services. - Maintain regular attendance and follow designated safety practices.

Perform other duties not listed as required.

Communication

- Ensure effective communication with customers, suppliers, and vendors.

Ensure effective communication is executed with field employees.

- Ensure professional image in all internal and external correspondence.

- Provide information to management on pricing discrepancies and inventory issues.

- Present a friendly and positive attitude to both internal and external customers.

- Provide timely response to administrative requests.

Customer Service Orientation

Handle customer contacts in a professional and efficient manner.

Promptly respond to all customer inquiries and follow through to ensure satisfaction.

- Assist all lube locations on pricing questions and issues and responds in a timely and accurate manner.

- Accurately and professionally take and input customer orders.

- Ability to respond to products, service, and technical inquiries.

Developing Talent

Promote team development, enthusiasm and pride.

Challenge oneself to further develop skills that relates to the position.

- Provide guidance to the other lube locations in regards to inventory issues and pricing matters.

- Provide guidance to other lube locations in purchasing transactions.

Challenge oneself to gain knowledge of other positions within the office.

Work at developing a better understanding of MAS and its capabilities.

- Complete Safety training as required.

Technical Expertise

- Responsible for accurately processing inventory and pricing changes as necessary.

Provide support to the office team to execute major price increases.

Understand Company phone system and ensure customer needs are attended to in a prompt and professional manner.

Possess knowledge of office administration procedures, product and service offerings, and cash receipt postings.

- Set up new inventory items.

- Maintain customer special pricing for customers.

- Maintain buy back price codes and pricing.

- Responsible for accurately processing orders.

- Responsible for new account setups.

- Responsible for maintaining operating manual.

Process warehouse transfers.

- Adhere to all Wallis Companies safety policies and report all safety incidents to supervisor immediately.

SUPERVISORY RESPONSIBILITIES

There are no direct reports to this position.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. (denotes an essential qualification of the position)*

Education: *Required: Equivalent to high school diploma

Preferred: Additional specialized training in related field

Experience: *Over 1 year up to and including 3 years in administrative role

Language Skills: *Ability to read, write, speak, and understand English in a manner that is sufficient for

effective communication with groups of managers, clients, customers and the general

public.

(may be representative but not all-inclusive of those commonly associated with the position)

Skills and Abilities: Requires an intensive knowledge of a specialty field and the use a wide range of procedures. Ability to use own judgment in the analysis of facts and circumstances surrounding individual problems and transactions and in the determination of actions to be taken within the limits of standard or accepted practice. Must be proficient with a computer and Microsoft Office.

Technology, Tools,

And Equipment: Computer, Microsoft Office, *telephone, copy/printer/fax

Certificates, Licenses

and/or Registrations: None required

PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Amount of Time

None

Under 1/3

1/3 To 2/3

Over 2/3

Amount of Time

None

Under 1/3

1/3 To 2/3

Over 2/3

See:

Must be able to read computer screen and reports.

X

Lifting

Stand/Walk:

Occasional visits to other locations in the building.

X

Up to 10 pounds:

X

Sit:

Must be able to perform work at desk, computer, etc.

X

Up to 25 pounds

X

Touch/Grasp/Feel:

Must be able to input electronic data, manipulate paper, use phone system

X

Up to 50 pounds

X

Climb or balance:

X

Up to 100 pounds

X

Stoop, kneel or crawl:

X

Over 100 pounds

X

Talk or hear:

Must be able to communicate in person and on telephone system

X

Working conditions:

Office atmosphere

X

Disclaimer:

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Wallis Companies reserves the right to make changes to job descriptions as needed with or without notice to affected employees. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws. This job description does not establish a contract for employment. INDIS

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