Supply Chain & Production Coordinator

Overview:

A highly organized and detail-oriented Supply Chain & Production Coordinator with a strong background in coordinating end-to-end supply chain operations, managing vendor relationships, and supporting key administrative functions. Skilled in procurement, production scheduling, inventory control, invoicing, accounts receivable, and timesheet verification. Adept at maintaining accurate records, ensuring compliance with internal policies, and collaborating across departments to support smooth operational workflows. Known for balancing multiple priorities, maintaining data integrity, and contributing to process improvements in fast-paced environments.

Duties:

- Coordinate daily supply chain and production operations, including scheduling, procurement, inventory control, and logistics.

- Work closely with suppliers, manufacturers, and internal teams to manage purchase orders, lead times, and delivery schedules.

- Maintain accurate records of inventory levels, production data, and shipping/receiving documentation.

- Manage and process customer and vendor invoices, ensuring accuracy, timely submission, and compliance with internal policies and contractual terms.

- Review and verify employee timesheets for accuracy, completeness, and compliance with company time-tracking policies prior to payroll processing.

- Set up new vendors in the system, ensuring all required documentation, compliance forms, and banking details are accurately collected and entered in accordance with company policies.

- Participate in the recruitment process by interviewing potential candidates and evaluating qualifications

- Manage accounts receivable processes, including generating invoices, tracking payments, following up on outstanding balances, and ensuring timely collection to maintain healthy cash flow.

Skills:

- Supply Chain & Logistics Coordination – Ability to manage procurement, inventory, production scheduling, and logistics in a fast-paced environment.

- Vendor & Supplier Management – Skilled in maintaining relationships, onboarding new vendors, and negotiating delivery timelines and terms.

- Inventory Management – Proficient in tracking stock levels, reconciling records, and ensuring accurate documentation.

- Accounts Receivable & Invoicing – Experience with billing, collections, and maintaining accurate financial records.

- Timekeeping & Payroll Support – Detail-oriented in reviewing employee timesheets and ensuring compliance with labor and payroll policies.

- Recruitment Support – Capable of screening and interviewing candidates, and collaborating with management during the hiring process.

- ERP & Accounting Software Proficiency – Familiarity with systems such as QuickBooks, or other ERP platforms.

- Data Entry & Recordkeeping – Accurate and efficient in maintaining databases, vendor files, and operational records.

- Attention to Detail – Strong focus on accuracy, especially in handling financial data, scheduling, and compliance documentation.

- Organizational Skills – Able to prioritize tasks, manage multiple responsibilities, and meet tight deadlines.

- Communication & Interpersonal Skills – Comfortable interacting with vendors, team members, and job candidates professionally and effectively.

- Problem Solving & Initiative – Proactive in identifying operational issues and proposing practical, cost-effective solutions.

- Confidentiality & Discretion – Maintains sensitive information related to employee records, vendor agreements, and financial data with integrity.

Work Hours:

Monday – Friday, 8:00 AM to 5:00 PM, with a one-hour lunch break from 12:00 PM to 1:00 PM.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: 40 per week

Work Location: In person