Energy Transfer

Sr Administrative Assistant

LocationHouston, TX
Job TypeFull-time

About This Job


Summary:

This position will be responsible for supporting members the leadership team.

Essential Duties and Responsibilities:

Maintain calendar and contacts in Outlook
Schedule and coordinate meetings including making travel arrangements
Prepare of and other leaders monthly expense reports in Concur system and submission to senior management for approval
Review of direct reports expense reports and time reporting
Serve as department liaison with Service Desk/IT/HR when systems and equipment issues arise that impede employee work completion
Manage weekly out-of-office calendar for division employees
Gather monthly highlights and compile division highlight report
Act as division “super-user” for MarketPlace billing system
Ensure timely coding and submission of department invoices, including subscription, consulting, legal, and other various services and provide administrative support for the process flow of invoices through vendor payment
Act as SharePoint Administrator – grant access to S/P, update home page, create folders or libraries as necessary
General administrative duties such as handling phones, copies, faxes, scans, mailings, service desk requests, supply orders, etc.
Maintain physical and digital records, including electronic filing of supply and other term contracts
Act as mobile device POC
Initiate and track new hire and employee office and equipment moves, coordinate office moves
Schedule and coordinate interviews for outside candidates including coordinating travel with travel agency
Train employees on Concur, eTime, WebEx, DOA, SmartSheets, etc.
Coordinate building activities, holiday lunches, executive visits, quarterly update meetings, etc.
Provide additional support where needed within the departments
Act as resource for division on company policies and general knowledge


Requirements:



Education and/or Experience, Knowledge, Skills & Abilities:

High school graduate or equivalent
2+ years using computer systems, basic office equipment and working with multiple levels in an organization
Enthusiastic, personable, professional, and positive attitude with capability to deal directly with people
Solid time management skills, critical thinking capability, ability to handle multiple projects, meet deadlines, and function independently and efficiently in a fast-paced and demanding environment
Strong attention to detail
Problem solving and research skills, with ability to recognize issues and source solutions
Ability to communicate clearly, verbally and written
Excellent organizational skills and work ethic
Flexibility with ability to work in a team setting supporting several people
Professionalism in representing senior executives
Must be able to maintain a high level of confidentiality
Functional knowledge of Microsoft Office software: Outlook, Word, Excel, PowerPoint

Preferred Qualifications:* College degree or some college experience

5+ years as an administrative assistant or equivalent
Experience with Adobe Pro, Visio, a plus.
Knowledge of SharePoint, Concur, SAP, OpenText, TM1, or any advanced data management or accounting software
Notary Public


Working Conditions:


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.



Usually, normal office working conditions.
Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
Occasional overnight travel may be required.
Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.


Equal Opportunity Employer/Disability/Vet



DISCLAIMER: The above statements, which are subject to change, are intended to describe the general nature and level of work being performed by personnel assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel in the assigned position.


"An equal opportunity employer/disability/vet The Partnership is an equal opportunity employer and does not discriminate against qualified applicants on the basis of any actual or perceived legally protected characteristics under federal, state, or local law. The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job. DISCLAIMER: The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. "

Similar Jobs

company-logo

Sr Administrative Assistant

Solar Turbines
Job TypeFull-time
Salary
$51155 - $76733
Houston, TX
8 days ago
company-logo

Sr Administrative Assistant

Energy Transfer
Job TypeFull-time
 
Houston, TX
20 days ago
company-logo

Sr. Administrative Assistant

AltaGas
Job TypeFull-time
 
Calgary, AB
21 days ago
company-logo

Administrative Assistant I - Sr

Entergy
 
New Orleans, LA
about 1 month ago
company-logo

Assistant Sr, Office

Southern Company
Job TypeFull-time
 
Chattanooga, TN
4 days ago
company-logo

Administrative Specialist - Sr Administrative Specialist

Halliburton
Job TypeFull-time
 
Duncan, OK
23 days ago
company-logo

Administrative Assistant

Triple-S Steel
Job TypeFull-time
 
San Antonio, TX
2 days ago
company-logo

Administrative Assistant

Hunting Energy Services
Job TypeFull-time
 
Spring, TX
3 days ago
SE

Administrative Assistant

Slawson Exploration
Job TypeFull-time
 
New Town, ND
3 days ago
company-logo

Administrative Assistant

Brink Constructors, Inc.
Job TypeFull-time
 
Princeton, MN
3 days ago
WR

Administrative Assistant

Whitecap Resources Inc.
Job TypeFull-time
 
Calgary, AB
3 days ago
company-logo

Administrative Assistant

Westinghouse Electric Company
Job TypeContract
Salary
$54000 - $54000
Mission, TX
3 days ago
company-logo

Administrative Assistant

3S SERVICES, LLC
Job TypeFull-time
Salary
$39520 - $41600
San Marcos, TX
4 days ago
company-logo

Administrative Assistant

3S SERVICES, LLC
Job TypeFull-time
Salary
$39520 - $41600
New Braunfels, TX
4 days ago
PA

Administrative Assistant

Pierce Aluminum Company Inc
Job TypePart-time
Salary
$33280 - $39520
Powder Springs, GA
4 days ago
company-logo

Administrative Assistant

Calpine
Job TypeFull-time
 
Red Bank, NJ
4 days ago
WP

administrative assistant

Westcoast Processing Inc.
Job TypeFull-time
 
Langley, BC
4 days ago
company-logo

Administrative Assistant

OmniSource, LLC
Job TypeFull-time
 
Jonesville, MI
7 days ago
company-logo

Administrative Assistant

JM Test Systems
Job TypeFull-time
 
Baton Rouge, LA
7 days ago
company-logo

Administrative Assistant

Entergy
 
Hot Springs, AR
7 days ago

Trending Jobs

company-logo

Nuclear Technical Intern - Mid Atlantic

Constellation
Job TypeInternship
 
Lusby, MD
24 days ago
company-logo

Apprentice Lineman

Brink Constructors, Inc.
Job TypeFull-time
 
Rapid City, SD
23 days ago
company-logo

Deckhand (Houston)

John W. Stone Oil Distributor, LLC
 
Houston, TX
24 days ago
company-logo

Electrical Engineer

Dudley Staffing
Job TypeFull-time
Salary
$55 - $75
Canonsburg, Pennsylvania
3 months ago
company-logo

Director, Financial Planning & Analysis - Energy (Enterprise)

Pilot Thomas Logistics
Job TypeFull-time
 
Grapevine, TX
24 days ago
company-logo

Solar Electrician

MN8 Energy
Job TypeFull-time
 
California, United States
22 days ago
company-logo

Quality Engineer

Jedco Inc.
Job TypeFull-time
 
Grand Rapids, MI
18 days ago
company-logo

Gas Foreman

Peak Utility Services Group
Job TypeFull-time
 
Lawton, OK
23 days ago
company-logo

Sr. Polymer Scientist

ExxonMobil
Job TypeFull-time
 
Baytown, TX
22 days ago
company-logo

Apprentice Lineman I

San Patricio Electric Cooperative, Inc.
Job TypeFull-time
 
Sinton, TX
8 days ago
company-logo

Apprentice Line Worker I

Tampa Electric
Job TypeFull-time
 
Ruskin, FL
about 1 month ago
company-logo

Finishing Helper Entry Level- Dayshift

Bonnell Aluminum
Salary
$41600 - $41600
Carthage, TN
18 days ago
company-logo

contract landman

HPS Oil & Gas Properties
Job TypeFull-time
 
Lafayette, Louisiana
about 2 months ago
SD

Service Manager

Supertech Diesel Truck Specialists
Job TypeFull-time
 
Langley, BC
21 days ago
company-logo

Meter Technician

ONEOK
Job TypeFull-time
 
Odessa, TX
24 days ago
company-logo

Apprentice Power Lineman

Proline Power Corp.
Job TypeFull-time, Apprenticeship
 
Red Deer, AB
28 days ago
SD

Service Manager

Supertech Diesel Truck Specialists
Job TypeFull-time
 
Nanaimo, BC
21 days ago
company-logo

Senior Landman

Greenlake Energy
Job TypeFull-time
 
Austin, Texas
15 days ago
company-logo

Senior Investigator

Dominion Energy
Job TypeFull-time
 
Norfolk, VA
24 days ago
company-logo

Assembler/Production

Uptalent
Job TypeContract
Salary
$37440 - $49920
Oklahoma City, OK
17 days ago