Site Administrator

Company Description

ClearWater is a leading service provider in Canada’s energy and industrial markets offering full asset life cycle support, including construction, maintenance, fabrication, and environmental services. Committed to safety and quality, we foster a workplace culture that values innovation and sustainability. With a strong local presence and top-tier talent, we deliver high-quality services as we help our customers bring their resources to our world.

Job Description

As a Site Administrator, you support site operations by coordinating manpower, managing onboarding processes, and maintaining accurate documentation across multiple projects. You serve as a key liaison between employees, management, union halls, and business partners to ensure smooth daily workflow. Your strong organizational skills, attention to detail, and ability to multitask contribute directly to project efficiency and compliance.

What would you be doing?

- Coordinate manpower requirements and liaise with union halls and business managers.

- Organize onboarding tasks including camp accommodations, site access, and new-hire documentation.

- Review and validate timesheets, labour, equipment, and material entries for accuracy.

- Collaborate with payroll and site leadership to resolve discrepancies and support billing inquiries.

- Maintain digital and physical personnel records, spreadsheets, and administrative systems.

- Support daily communication and administrative needs for site management and employees

Perks of the Job

- Competitive compensation and comprehensive health benefits.

- Opportunities for ongoing employment across future projects.

- Career growth through internal training and development opportunities.

- Exposure to a fast-paced industrial environment that strengthens administrative and coordination skills.

- Collaborative work culture with diverse teams and leadership groups

Qualifications

- Strong communication, organizational, and interpersonal skills.

- Ability to multitask, prioritize, and remain composed in high-pressure environments.

- Experience with data entry, reporting, and computerized systems (including Microsoft Excel).

- Detail-oriented with the ability to meet multiple deadlines.

- Knowledge of workforce agreements (GPC, NMA, PLA) considered an asset.

- High school diploma required; post-secondary education in office or business administration is an asset.

Additional Information

This position has been identified as a safety-sensitive position and will require completion of drug and alcohol testing.

Our Commitment to Our People

When you join ClearWater, we make these promises:

- Your work will matter. The projects you'll help build will serve communities for generations.

- Your growth is our priority. We'll invest in your development and create paths for advancement.

- Your voice will be heard. Your experience and ideas will shape how we tackle challenges.

- Your team will support you. You'll work with people who want to see you succeed.

- Your ambition will be rewarded. As you grow, ClearWater grows – and we recognize those who help us build better.

Transform yourself. Strengthen each other. Make a better world.

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