Sales and Marketing Administrator

Position Summary: Marketing and sales of refined petroleum product from Anchorage and by direct customer contact in rural Alaska. Position may require some travel throughout Alaska.

Sales - General:

- The employee is required to perform the job in a safe and sensible manner in accordance with all company policies and procedures and state and federal regulations.

- Solicit and take product orders.

- Comply with pricing policies as developed by management.

- Administer fuel delivery orders.

- Confirm customer compacities, order changes, and product types.

- Identify customer funding method and communicate that for use by other departments.

- Assist in preparation of proposals and bids.

- Maintain master customer contact file, order files and future files.

- Assist dispatch in load plan development for all marine direct deliveries.

- Notify customers of upcoming fuel/barge deliveries.

- Review all trip files for delivery and price identification.

- Track all vessel deliveries in progress to ensure receipt of meter tickets in a timely manner.

- Maintain and track market index price information on a consistent basis.

- Work closely with dispatch to ensure accurate information exchange and product delivery.

- Communicate with accounting and inventory departments to ensure accurate pricing, billing and customer order tracking.

Marketing:

- Assist in planning and organizing marketing events.

- Assist in planning and participate in local and regional industry functions.

- Maintain inventory of marketing and promotional items.

Other General Duties:

- Generate quotes and send the approved quote to the customer.

- Take orders from customers by telephone, mail, or facsimile; maintains an up to date list of customers and addresses.

- Tracks bids and fuel orders and maintains a list for use by other departments.

- Upon receipt of a customer order, administrator processes the order in accordance with company procedures.

- Prepares order forms and communicates it to the customer.

Qualifications:

- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Education/Experience:

- Bachelor's Degree or 2 years of related experience and/or training; equivalent combination of education and experience.

- Must be proficient in Microsoft Office suite of programs.

Physical Demands:

- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- While performing the duties of this job, the employee is regularly required to talk or hear.

- The employee is frequently required to walk; sit; use hands to handle or feel; and reach with hands and arms.

- The employee is occasionally required to stand; stoop, kneel, crouch, or crawl; and taste or smell.

- The employee must frequently lift and/or move up to 25 pounds.

- Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.

Work Environment:

- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet.

Disclaimer:

The above job description covers the principle duties and responsibilities of the job. The description shall not however, be construed as a complete job listing of all duties, which may be required from day-to-day.