Quality Systems & Document Control Coordinator

Black Box Manufacturing Inc. is a premier prefabricated metal enclosure manufacturer based in Langley, BC. We take pride in fostering an environment that promotes both personal and professional growth, because building better starts with our people.

Our team produces world-class prefabricated electrical enclosures serving industries such as mining, oil and gas, utilities, and heavy industry.

We are currently seeking a Quality Systems & Document Control Coordinator to support our growing operations. This office-based role is responsible for maintaining our quality documentation, managing certifications and compliance records, and overseeing document control processes across the organization.

Roles and Responsibilities

- Own the document control system for all QC records, certifications, and company file systems.

- Work with Production, Drafting, and Project Management to keep documents and records updated and properly stored

- Maintain and update all quality-related documents including OSPs, procedures, WPDS records, safety forms, inspection reports, and certification files.

- Manage controlled documents for all departments, including numbering, version control, approval tracking, and archiving.

- Maintain project-related document control registers and issue documents to internal and external stakeholders as required.

- Track certification and compliance requirements including CWB, CSA, equipment certifications, and safety training records.

- Prepare documentation packages and support internal and external audits.

- Build and maintain standardized workflows for document updates, approvals, and revision control.

- Maintain digital and physical filing systems to ensure accuracy, organization, and accessibility.

- Support quality processes by performing basic visual inspections and documenting quality checks when needed.

- Oversee basic office management tasks including ordering supplies, and keeping common areas stocked and tidy.

- Provide administrative support to the President.

- Other duties as assigned.

Qualifications

- 2+ years of experience in Quality Assurance, Document Control, or a manufacturing/industrial office environment.

- Experience with document control such as SharePoint, or similar platforms (asset).

- Strong proficiency in Microsoft Office (Excel, Word, Outlook).

- Excellent organization, attention to detail, and time management skills.

- Ability to work in a fast-paced environment with competing priorities and deadlines.

- Strong interpersonal and communication skills with the ability to collaborate across multiple departments.

- Experience with certification or compliance programs (CWB, CSA, COR, or similar) considered beneficial

- Basic understanding of manufacturing or fabrication environments is beneficial.

We value our employees and offer a comprehensive compensation plan that includes a competitive salary and a benefits package consisting of health, dental, group RRSP, and a great working environment.

Job Type: Full-time

Pay: $70,000.00-$75,000.00 per year

Benefits:

- Casual dress

- Company events

- Dental care

- Disability insurance

- Employee assistance program

- Extended health care

- Life insurance

- On-site parking

- Paid time off

- RRSP match

- Tuition reimbursement

- Vision care

Work Location: In person