Proposal Coordinator

Our mission at WesTech is to help communities thrive by delivering high-quality water solutions with superior service – safely and sustainably. To achieve this mission, we recruit great people to be part of our collegial and collaborative teams in engineering, design, project management, field service, plant operations, professional services and more.

As one of the leading operating brands of Swire Water, our values of integrity, humility, endeavor, excellence and continuity make this an outstanding working environment. Our continuing success creates attractive opportunities for purpose-driven professionals to develop new skills, support vital industries, and grow their careers.

Position Summary:

We have a need for a full-time Proposal Coordinator to assist the Sales Groups with proposal creation. The Proposal Coordinator will have constant interaction with Sales Agents, Administrative Assistants, Customers, Estimators, and Applications Engineers.

Some of the work that you will do:

- Receive, track and distribute all bid inquiries to various groups and/or Estimators.

- Process and assign to the appropriate Sales Manager, Estimator, or Application Engineers any RFQ's on the day of receipt

- Receive, compile and send proposals from various groups and/or estimators.

- Maintain all fields and records in the proposal database.

- Produce and distribute database reports.

- Receive and route phone call from internal and external customers.

- Assist Sales Group, as needed, to support trade shows (possible travel required)

- Support Agent training sessions.

- Organize meetings including room preparation and meals, as needed.

Minimum Qualifications:

- High School Diploma or its equivalent

- One or more years of administrative or secretarial experience.

- Proficient or higher computer skills in programs such as MS Word, Excel, Windows, Outlook, and Adobe.

- Highly proficient typing, proofreading, clerical, and organization skills.

- Strong ability to manage competing requirements, and/or interruptions while achieving all stated deadlines.

- Assertive and outcome driven with the ability to work with a team and rally support.

- Excellent verbal and written communication skills with the ability to provide a high level of customer service to internal and external customers.

- Ability to maintain a positive attitude and self-motivation.

- Ability to accommodate schedule changes on short notice, including limited and infrequent overtime.

Here are the skills that will set you apart:

- Bachelor's degree or equivalent work experience.

- Two or more years of administrative or secretarial experience.

Physical Requirements:

- Ability to work at a computer workstation and use a phone for extended periods

- Regularly required to move about the office and interact with team members

- Occasionally required to lift and/or move up to 40 pounds

Benefits and perks we offer:

- Competitive salary and performance-based annual bonuses.

- Dollar for dollar 401K match of 6%.

- Flexible work hours, hybrid schedules with remote work options.

- Comprehensive health and wellness benefits package with an onsite and virtual medical facility

- Company HSA contribution, Paid Parental Leave, Employee Assistance Program

- Company-paid Life Insurance, Accidental Death and Dismemberment, and Long-term Disability.

- PTO plan and Paid Holidays.

- Tuition Reimbursement.

- Company celebrations, summer parties, volunteer opportunities, games, prize drawings, and more!

WesTech considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.