Proposal Specialist

Iconic Power Systems is experiencing steady growth as we continue to build long-term relationships with existing clients and foster relationships with new clients by providing them with consistently high-quality products and services.

If you are motivated by innovation, growth, teamwork, and complete client satisfaction, we have a career for you.

We offer an attractive remuneration package including health and RRSP benefits.

Summary

We are seeking a candidate preferably in Toronto, Ontario or Calgary, Alberta region, however remote work may be considered.

The Proposal Specialist provides expertise and proposal management skills to the BD, Marketing & Proposal department, and the organization. They are responsible for the development of proposals and the supporting documentation to ensure that we are compliant and meeting the client expectations, while also supporting the Corporate Strategy, Mission, Vision, and Values. The Proposal Specialist will be a brand champion and proposal procedure expert and work with our subject matter experts and stakeholders to prepare well thought out proposal and marketing communications.

Qualifications

- 3+ years’ experience in Bids & Proposal or similar role

- Post-secondary education in Marketing, Business Administration, or related field is an asset.

- Experience developing & building proposals in Construction/Engineering industry is an asset.

- An Association of Proposal Management Professionals (APMP) designation or demonstration of working towards the same is an asset.

- High voltage industry experience is an asset.

Skills

- Professional business acumen with excellent communication skills.

- Strong attention to detail, accuracy, and the highest quality of written and verbal communication skills.

- Strong presentation, graphic design, and creative skills.

- Advanced computer skills including Microsoft Office, Adobe Design Suite, InDesign, etc.

- Keen sense and strength in all social media platforms and comprehensive computer literacy.

- Highly organized with the ability to meet tight deadlines and adapt to changing needs.

- Self-motivated with the ability to work independently with minimal supervision, and as a team.

Duties

- Search for new opportunities through bid portals and/or websites, downloading documentation and setting up new bids in our CRM system.

- Lead the overall proposal development, beginning with bid decision and through post-submittal requirements.

- Analyze and interpret documents (RFQ, RFI, RFP) and requirements to prepare and develop comprehensive response templates (compliance matrix, proposal outlines, schedule)

- Facilitate the RFP plan including the proposal schedule, proposal resources, coordinating team inputs and reviews, identifying, and supporting resolution of proposal development issues, overseeing production of proposal deliverables, and lead proposal follow-up and lessons learned.

- Leading multidisciplinary teams to implement the opportunity strategy for offering details needed to prepare the proposal, including technical, management, contract, cost estimate, and other customer deliverables.

- Collaborate with and interview subject matter experts to secure information for various writing assignments to prepare compliant and compelling written proposal content.

- Provides direction and guidance on Iconic’s processes, procedures, and standards to the technical proposal teams to ensure compliance.

- Works with the technical team to identify response requirements and develop a realistic approach and schedule for proposal responses.

- Assists with developing innovative solutions, or leveraging the corporate network to identify existing capabilities, that respond to the client challenges and create a distinctive competitive advantage.

- Develops, prepares, and updates/maintains non-opportunity specific/additional sales qualification and reference materials (including résumés, project descriptions and organization charts) in designated document management locations.

- Conducts proposal debriefs with clients, partners, and staff as necessary, collating and distributing lessons learned, and application of learnings to future proposals.

- Organizes and participates in response-related meetings (internal and/or client), as appropriate.

- Proofs and edits technical and non-technical documents for consistency.

- Understand and apply proposal methods and tools, consistently implement standard best practice processes.

- Updating websites to ensure information is current and relevant.

- Create, update, and distribute the monthly marketing calendar for all marketing and promotional activities.

- Assist with maintaining, monitoring, and managing proposal database, files, and systems through appropriate information management systems.

- Coordinate to align and capture the knowledge, capability, and experience to develop an integrated offering of Iconic’s services to our clients.

- Coordinates the successful development of compliant, competitive, and compelling proposals, RFIs, pre-qualifications, and EOIs through effective collaboration across teams that include internal staff, other business lines and or outside partners/suppliers.

- Responsible for overseeing the integration of the offering and proposal planning, transitioning to proposal development, organizing review and approval of the proposal offering and content, ensuring timely proposal delivery, and following up with customer and internal stakeholders.

- Ensure the offer is compliant and responsive (technical, management, and cost) and manages appropriate support from stakeholder organizations and their timely involvement and decision making.

- Ensures the completed proposal aligns with the client requirements and the RFP and is correctly formatted and approved by the senior management team.

- Ensures adherence to standards and templates to present a consistent appearance/style in compliance with our brand.

- Lead or assist in the production and on-time delivery of proposals (electronic and hard copy)

- Provide support with any business development / marketing initiatives including but not limited to social media content creation & coordination, graphic design, presentations for proposals and marketing materials (internal & external communications)

Personal Characteristics

- Safety - We go home safely every night.

- Integrity - Around here our word means something.

- Quality - Our quality stands on its own.

- Accountability- We provide solutions, not problems.

- Teamwork - Great people working together.

- Not afraid to approach difficult situations and dig in to find a solution.

- Self-motivated to make improvements and get tasks done on time.

- You have a calm demeanor and thrive in high-stress situations. You possess a nimble mind – You can think on your feet and resolve issues quickly.

- You are someone people rely on. You are responsible and dependable.

Other

- Strong written and verbal communication skills.

- Must have a valid Class G or 5 Driver’s License.

Additional Information

- The above statements are intended to describe the general nature and level of work being performed by this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All staff may be required to perform duties outside of their normal responsibilities from time to time.