Proposal & Business Support Coordinator I

Overview We are designing the grid of the future!

We are seeking a Proposal & Business Support Coordinator with 3–5 years of experience to support business development and proposal functions. This role will focus on managing new client vendor registrations, compliance and risk questionnaires for existing clients, and assisting the proposal team with content collection, formatting, editing, and document preparation. The ideal candidate is organized, proactive, and capable of independently managing tasks while collaborating across multiple teams to ensure high-quality, timely deliverables.

Responsibilities How you can make an impact : Vendor Registration & Compliance Support

- Manage new client vendor registrations and related administrative processes.

- Ensure all vendor registrations are up to date and compliant with agency requirements (including the latest Certificate of Insurance (COI) .

- Manage client compliance and risk questionnaires through portals such as Avetta, ISNetworld, Veriforce , and other required systems.

- Oversee the entire compliance and vendor registration process from start to finish, coordinating with internal teams to collect all necessary information and ensure accurate and timely completion.

- Maintain document control of compliance questionnaires and vendor registration materials in SharePoint, ensuring files are organized, current, and accessible.

- Track progress, status, and volume of compliance and vendor registration activities in Salesforce, providing reports as needed to leadership.

- Serve as the primary point of contact for compliance and vendor registration processes, resolving issues and ensuring deadlines are met.

Proposal Support

- Support the proposal team throughout the RFP lifecycle, including content collection, formatting, editing, and document preparation.

- Register and maintain company profiles on procurement and bidding portals.

- Maintain required certifications, licenses, and compliance documents.

- Update company capability statements and required vendor forms.

- Maintain organized files and records of proposal documents, templates, and other related content/materials.

- Qvidian Content Management: Develop, o rganize , and maintain content librar y for vendor registrations and compliance questionnaires to enable efficient reuse in future submissions.

Qualifications

Bring your passion, here's what’s needed: Qualifications & Skills

- 3–5 years of experience in proposal support, business development support, or related roles.

- Strong project management skills, with experience coordinating multiple tasks and deadlines across teams.

- Professional demeanor, remaining calm and emotionally controlled under pressure.

- Must be production and detail oriented .

- Must be a strong team player with the ability to work independently.

- Dependable, patient, and trustworthy.

- Highly motivated with a strong desire to learn.

Technical Skills

- Microsoft Office – Word, Excel, PowerPoint, Outlook, Adobe Acrobat Pro

- Must be excellent with grammar, spelling, and written descriptions

Performance Criteria

- Maintain excellent customer and inter-company relationships

- Attention to detail

- Strong communication skills

- Thoughtful and creative problem-solver

Lead the change!

Be a part of an innovative team shaping the grid of the future through advanced energy intelligence . For more than half a century, Electric Power Engineers (EPE) has partnered with power and energy clients across the globe, providing consulting expertise and energy intelligence software solutions for complex engineering and grid modeling challenges. As leaders in the renewables space, we are focused on building a modern, secure, and resilient grid. Join us in making an impact on the communities we serve and the environment in which we live. Together we can transform the future of energy.

How We Support You

- Comprehensive Health & Life Insurance: 100% premium coverage for employees, with partial coverage available for eligible dependents.

- Opportunity to work on cutting-edge automation solutions for the power industry.

- Collaborate with a team of experts in software engineering, renewable energy, and grid technologies.

- Flexible hybrid work environment with opportunities for professional growth and innovation.

- EPE is an equal opportunity employer and values diversity in its workforce.

Location

: This position will be located in Panama City, Panama

Travel

: Occasional travel may be needed (10 % or less )

EPE is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster, and its supplement are available using the following links: EEOC is the Law Poster

Third-Party Recruiting Notification

EPE does not accept unsolicited resumes from

third-party recruiters

. Any unsolicited third-party resumes forwarded by recruiters to EPE via our career page or to any of our managers or employees will be considered public information, may be treated as a direct application from the person identified in the resume, and will not be eligible for placement fee payment to the agency. EPE will not pay a fee to a third-party recruiter or agency without a previously signed third-party agreement and has not coordinated their recruiting activity with the appropriate member of the Talent Acquisition team.