Project Coordinator

General Description:

The Project Coordinator plays a crucial role in supporting the construction operations team throughout the project lifecycle. This position is responsible for the meticulous preparation, organization, and distribution of all necessary project documentation. The Project Coordinator will also ensure that project paperwork is accurately maintained within Procore, our network, and alongside other relevant software systems.

Project Coordination Responsibilities:

- Documentation Management: Create, organize, and distribute comprehensive project documentation using Procore, ensuring all relevant parties receive timely and accurate information.

- Subcontractor Agreements: Manage the distribution and tracking of subcontractor agreements, vendor purchase orders, and change orders, guaranteeing that all documents are filed correctly and readily accessible.

- Insurance Compliance: Review and monitor insurance certificates for subcontractors, proactively requesting updated certificates to ensure compliance with project requirements.

- Prime Contract Management: Initiate the Prime Contract cover sheet, ensuring it is accurately filled out and saved to the internal network for future reference and clarity. Distribute to the appropriate team member and load it to the network/Procore upon execution.

- Financial Tracking: Enter the Schedule of Values (SOV) accurately into Sage and ERP to Procore, ensuring financial data is consistent across all platforms. Load the contract information into Procore to ensure project details are current.

- Project Setup: Efficiently set up new projects in the construction management software and within the company’s network drive, ensuring all relevant data is correctly input for optimal project tracking and management.

- Contract Processing: Handle the processing of special project contracts and coversheets, including collecting Certificates of Insurance (COIs) and ensuring all signed required documentation is received back from subcontractors on time.

Assist and support our pre-construction team by contacting subcontractors, soliciting bids, and helping manage bid proposals.

Qualifications:

- A minimum of 2 years of experience in construction administration or a related field is preferred.

- Proficiency in Procore and Sage software is required, demonstrating the ability to navigate and utilize these platforms effectively for project coordination.

- Strong time management skills, with an ability to prioritize tasks and manage multiple deadlines simultaneously.

- Excellent interpersonal skills and a proven track record in relationship-building, fostering collaboration among team members and stakeholders.

- Proficient in Microsoft Office Suite, particularly Word, Excel, and Outlook, with a keen eye for detail in document preparation and data management.

- An Associate Degree in a related field is preferred but is not a mandatory requirement.

- Salary will be competitive and commensurate with experience, reflecting the value and contribution of the successful candidate to the team.