Procurement Specialist

Affiliation: MoveUP

Employment Status: Full-Time Regular

Salary: $3,104.00 Biweekly

Short-term Incentive Eligible: No

Workplace Flexibility: No

Posting End Date: Open until filled

As the province’s largest energy provider with more than 100 years of knowledge and experience, we proudly deliver renewable energy, natural gas, electricity and propane to 1.3 million customers.

We're actively seeking new talent to join our mission of transforming B.C.'s energy landscape. As one of BC's Top Employers with a diverse team of over 2,700 employees, we are committed to a safe and inclusive culture where each of us can connect, belong, and grow. Join us, and together, let's shape a brighter future for B.C.

Position Overview

The Procurement Specials works with all areas of the business to facilitate the procurement of products or services that meet the organization's needs and specifications.

Responsibilities

- Establishes contracts and provides contract interpretation; manages contracts in response to issues and concerns which are raised by management staff; and closes contracts, handling any outstanding issues. This includes activities involving statutory declarations, liens, searches, substantial performance, management of cost control, claims and risk management; managing deficiencies, rejected work and warrantee issues.

- Administers the process for selection of suppliers including:

- ensuring technical specifications and scope meet the requirements of FortisBC;

- establishing a list of qualified bidders;

- reviewing material/service requirements for completeness;

- preparing formal documentation;

- obtaining tenders, quotations and proposals;

- analyze bid responses; and,

- selecting suppliers based on evaluation criteria and life cycle costs, completeness, and risk assessment (environmental, legal, safety and financial liabilities).

- Determines the most effective method to use in obtaining services; Request for Quotations; Proposals, Tenders, or sole source awards, and identifies requests that require legal review.

- Recommends methods of evaluation and the criteria that will be used to determine successful contractors and ensures that requests are equitable to all potential contractors.

- Arranges for delivery of materials and expediting for inventory replenishment and distribution system improvement projects including:

- tracking delivery schedules and advising customers;

- initiating and monitoring special delivery acceleration;

- reviewing customs documentation (import/export);

- managing custom broker activities;

- managing claims or liquidated damages; and,

- assessing supplier performance and delivery statistics.

- Responds to vendor queries, evaluates quotations received, negotiates terms and conditions where appropriate and awards purchase orders and supply contracts.

- Develops and manages long-term strategic alliances with vendors, ensuring high performance in terms of service, timeliness of delivery, quality of goods and services, completeness of orders.

- Returns and disposes of materials as required.

- Processes inventory additions/deletions based on review of anticipated and actual usage and feasibility.

- Works with Inventory Analysts and Engineering to set up and monitor material master records, primarily the purchasing, MRP fields, accounting and forecasting fields.

- Creating, updating, and monitoring SAP MM Module and other master data requirements such as purchase information records, contracts and source lists to ensure efficient information and transaction processing.

- Educates the client groups:

- ensuring proper corporate governance with respect to procurement of goods and services; and,

- developing, implementing, and communicating supply chain efficiencies and procurement procedures and strategies to support customer requirements and corporate strategic sourcing initiatives.

- Works with client groups to identify material and service demands and define scopes of work for assigned locations and business units.

- Develops and maintains processes that ensure document integrity and procurement ethics. This includes monitoring and minimizing elements of risk; legal, environmental, safety and commercial.

- Performs duties of a nature related to the above duties which do not affect the rating of the job.

Requirements

- Education: Successful completion of Certificate in Supply Chain Management and Logistics, Business, or related field from an accredited post-secondary institution.

- Experience: Five (5) years’ experience in an automated Purchasing/Materials Management environment as a buyer or equivalent, with proven ability to perform materials planning and buying assignments of a complex nature that require extensive knowledge of contract law, and procedures to be followed in identifying requirements, analyzing cost, composing requests for quotation, evaluating bids and negotiating supply contracts.

- Knowledge of contracts administration, performance, disputes, and discharge.

- Working knowledge of computer systems operations, environment and peripherals and various applications software in use in the department (SAP & suite of MS Office products).

- Strong working knowledge of procurement procedures and practices as well as materials resource planning and forecasting.

- Sound analytical, organization and communication skills including the ability to communicate effectively on technical details with clients, suppliers, engineers and technicians.

- Negotiate effectively with vendors and internal customers.

- Knowledge of invoicing and basic accounting practices and terminology.

- Courteous, professional manner.

- Basic knowledge of computer systems operations, environment, and peripherals.

- Sound working knowledge of SAP MM module in an integrated environment would be an asset.

Our engaging workplace offers a wide range of challenging opportunities, while being safe, inclusive and diverse. We offer a competitive salary and benefits package, while supporting life-long career development. We also encourage volunteerism and nourish the need to give back to your community.

FortisBC acknowledges and respects Indigenous Peoples in Canada, on whose Traditional Territories we all live and work. FortisBC is committed to Reconciliation with Indigenous Peoples and is guided by our Statement of Indigenous Principles.