Procurement and AP Manager

Job Title:

Procurement and AP Manager

Department:

Finance

Reports to:

CFO

Travel:

Limited

Classification:

Exempt

Location:

Flexible, Hybrid

Job Summary:

The Procurement and AP Manager will be responsible for the Procurement Team and the AP Team. The Procurement and AP Manager is responsible for inventory planning at the plant and distribution centers and ensures optimal use of the plant in relation to the projections of volume tied with the company's sales and logistics areas. Additionally, this manager is responsible for the Accounts Payable function that serves all GWS locations and entities.

Supervisory Responsibilities:

- Manage planning and purchasing teams to ensure efficient and optimized utilization in terms of cost and production resources.

- Oversee daily AP operations, ensuring accuracy and timeliness

- Promote continuous improvement and data-driven decision-making.

- Provides constructive and timely performance evaluations

- Responsible for training new and current employees

- Handles disciplinary actions in accordance with company policy.

- Partners with Human Resources to recruit, interview, and onboard new employees.

Duties/Responsibilities:

Procurement:

- Manage the supply chain while addressing opportunities for improvement and bottlenecks to minimize the risks of disruptions in plant supply.

- Management of inventory levels, slower moving and obsolete items in distribution and production centers, and ensuring adequate level of inventory to meet established goals

- Monitor sales and order entry to better understand production needs and be able to adapt to production strategy and volume in the short, medium, and long term.

- Manage quality and accuracy of inventory in production and the inflow and exit of goods from inventory.

- Establish direct and periodic contact with key customers to understand demand fluctuations and adequacy of inventory level and production volume.

- Manage price development with suppliers to ensure adequate cost evaluation with production unit(s).

- Seek alternative suppliers as needed to maintain cost competitiveness.

- Manage and/or support the development of internal projects, new products, and reallocation of products in line with the company's global strategy.

- Ensure compliance with the volume of the production plan, provide support to other managers, and seek alternatives and opportunities for delivery improvement.

- Manage performance indicators related to the area of purchasing and planning, to act quickly on external deviations (suppliers) or internal deviations (team), to avoid damage to the company's operations

- Management and development of employees through performance indicators and engagement surveys to ensure diversity and growth among team members.

Accounts Payable:

- Participate in invoice matching, processing, and payment preparation.

- Provide support to the General Accounting team and Production Controllers with AP-related data.

- Generate daily, weekly, and monthly reports, including Accounts Payable aging reports.

- Oversee and participate in the weekly disbursement process.

- Compile weekly funding requests to Treasury.

- Ensure all intra-group invoices are posted and that the SIH (AP) is reconciled at month-end.

- Confirm that approval and internal control requirements are met.

- Represent Accounts Payable in process improvement projects.

Required Skills/Abilities:

- Requires understanding and application of procedures and concepts within own discipline and basic knowledge of other disciplines.

- Applies understanding of how the team relates to other closely related areas to improve efficiency of their own team.

- Leading employees. Manages a team; adapts plans and priorities to meet service and/or operational challenges. Coach employees to meet daily deadlines. Act in accordance with the Sandvik Leadership model.

- Use judgment to identify and resolve day-to-day technical and operational problems.

- Use tact and diplomacy to exchange information and handle sensitive issues.

- Evaluate and give suggestions to improve methods, tools, and processes. Contribute to sharing best practices within one's own area.

- Usually accountable for the environment, health, and safety as per local legislation, policies, etc.

- Ensure adherence to the GWS Way, applicable legislation and established policies and procedures within area of responsibility.

Education and Experience:

- Bachelor's degree in business, finance, data analytics, or related field.

- 5-8 years of experience in accounting or purchasing/procurement, preferably in the manufacturing industry.

- Experience with Infor Visual is strongly preferred.

Physical Requirements:

- Prolonged periods of sitting at a desk and working on a computer.

- Light work that includes moving objects up to 20 pounds at a time.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.