Payroll Coordinator-Shelton, CT/Hybrid Work Schedule

Saving the World! Help Wanted…

Budderfly is a fast-growth, private equity-backed energy management outsourcing company that is committed to reducing global carbon emissions for small to medium sized enterprises. We are the premier sustainability partner for businesses with repeatable footprints such as restaurant chains, assisted living facilities, retail franchises, and more. Budderfly installs, monitors, and manages a combination of patented technologies, equipment upgrades, and proprietary energy software to help deliver complete energy saving solutions for our customers.

Celebrating 5 years on Inc. 5000 America's Fastest-Growing Private Companies list. Recognized in Time Magazine's Best Inventions of 2025.

We are an energetic and dedicated team working together to make a positive impact on the environment while providing an excellent customer experience. We are growing quickly and looking to add talented people who are passionate about making the world a better place!

We have an opportunity for a motivated individual to fill the role of Payroll Coordinator. In this position, you will have the unique opportunity to play a critical role in ensuring accurate, compliant, and timely payroll operations across a multi-entity organization. The role involves managing end-to-end payroll processing, supporting employees with payroll-related needs, and partnering closely with Finance and HR to maintain operational excellence. This position will report to the Controller.

Why this Role is Important:

This Payroll Coordinator role is important because it serves as a critical bridge between employees, HR, and Finance, ensuring that the company's most valuable resource—its people—are compensated accurately and in compliance with all legal and regulatory requirements.

Responsibilities:

- Process bi-weekly, multi-state payroll for employees across two FEINs using Company's payroll system, ensuring compliance with all applicable payroll and tax regulations.

- Review timekeeping data for accuracy and confirm supervisor approvals prior to payroll processing.

- Accurately enter, maintain, and audit payroll data in payroll systems and supporting spreadsheets.

- Manage payroll functions related to new hires, terminations, and employee status changes.

- Assist employees with payroll-related updates, including direct deposit changes and tax form revisions.

- Process employee payroll changes such as pay rate adjustments, bonuses, and commissions.

- Research and resolve payroll discrepancies and respond to employee payroll inquiries in a timely and professional manner.

- Partner closely with Company's payroll system to support organizational goals and resolve system-related issues.

- Prepare payroll reports and analyses for leadership and management as requested.

- Assist with annual 401(k) and financial audits.

- Prepare, record, and reconcile payroll journal entries in Company's general ledger system.

- Reconcile and process monthly benefit payments.

- Record payroll-related bank fees and charges.

- Process garnishments and child support orders in compliance with legal requirements.

- Assist HR with Budderfly Leave Policy applications.

- Support HR with various projects and initiatives as needed.

- Participate in new system implementations and process improvements as required.

- Perform other duties and assist in special projects, as necessary.

Desired Skills and Experience:

- Minimum 5 years of related experience

- High level of independent work ethic and integrity

- Ability to work with multiple entities within an organization.

- Excellent analytical and communication skills

- Multi-state payroll experience

- Ability to prioritize and manage multiple tasks in a fast-paced environment.

- Knowledge of Microsoft Office products (Excel, Word, PowerPoint) is a requirement.

- Enterprise payroll system knowledge preferred.

Location: Shelton, CT – Hybrid Schedule (Tuesdays, Wednesdays, and Thursdays on-site)

Compensation is based on factors including level of experience, skillset, qualifications, and location.

What We Offer:

- Career advancement opportunities in a fast-growing, supportive company environment

- Competitive pay

- Full benefits package including medical, dental, vison, 401K, life insurance, and disability insurance

- Opportunity to work as part of a team that values its members and works together to achieve positive change.

Budderfly is committed to providing equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status, and to affirmatively seek to advance the principles of equal employment opportunity.

We welcome all job seekers, including those with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company's career web page as a result of your disability.