Payroll & Benefits Administrator

JOB TITLE: Payroll & Benefits Administrator

FUNCTION:

Operations

FLSA STATUS:

Exempt

REPORTS TO:

Director of Human Resources

LOCATION:

Bossier City, LA

JOB SUMMARY

The Payroll & Benefits Administrator will manage and execute all aspects of payroll and benefits administration for U.S. and select international employees. This position ensures accurate and timely payroll processing, compliance with federal and state regulations, benefit program administration, and seamless coordination with our HRIS. The ideal candidate will have experience in multi-state payroll, strong attention to detail, and a passion for optimizing processes in a fast-paced, growth-oriented oilfield environment. Global payroll experience, particularly in regions such as the Middle East, is strongly preferred.

PRIMARY RESPONSIBILITIES

Payroll Administration

- Prepare, process, and reconcile weekly and semi-monthly payrolls for U.S. employees.

- Manage international payroll processes and coordinate with external vendors or partners to ensure global compliance (e.g., MENA region).

- Audit timecards, job bonuses, day rates, and supplemental pay codes for accuracy and policy compliance.

- Maintain accurate records of payroll transactions, deductions, garnishments, and accrual balances.

- Partner with HR and Accounting to ensure payroll journal entries and reports are accurate and aligned with cost center allocations.

- Research and resolve payroll discrepancies, ensuring timely communication with employees and management.

Benefits Administration

- Administer all employee benefit programs including medical, dental, vision, life, disability, and 401(k).

- Manage open enrollment, benefit changes, and employee communications.

- Serve as liaison with benefit vendors, brokers, and carriers.

- Support leave of absence processes (FMLA, ADA, short/long-term disability) in coordination with HR.

- Conduct regular benefit audits to ensure accuracy in employee enrollments, deductions, and eligibility.

Compliance & Reporting

- Ensure compliance with federal, state, and international payroll and benefits laws.

- Maintain up-to-date knowledge of tax regulations, reporting deadlines, and HRIS system changes.

- Prepare and file required payroll tax reports, benefit reconciliations, and government filings (W-2, 1095-C, etc.).

- Support HR leadership with workforce analytics, cost reports, and ad hoc analyses.

Systems & Process Improvement

- Serve as HRIS system administrator for payroll and benefits modules.

- Assist with HRIS configuration, data integrity, and workflow improvements.

- Recommend and implement best practices to enhance payroll accuracy and efficiency.

- Collaborate cross-functionally to streamline processes between HR, Accounting, and Operations.

Note: The responsibilities listed above are not all-inclusive. The Payroll & Benefits Administrator may be assigned additional duties and projects as deemed appropriate by the Director of Human Resources to support departmental and organizational objectives.

METRIC ACCOUNTABILITIES

- Payroll Accuracy

- Timeliness

- Compliance

- Employee Satisfaction

- Benefit Accuracy

- Process Efficiency

- System Data Integrity

- Reporting and Analytics

CORE COMPETENCIES

- Accuracy & Attention to Detail: Ensures error-free payroll and benefits transactions with consistent audit practices.

- Confidentiality: Maintains strict discretion with sensitive employee data and financial information.

- Analytical Thinking: Interprets data trends and identifies process improvements to drive accuracy and efficiency.

- Communication: Clearly conveys information to employees, management, and vendors in a professional, service-oriented manner.

- Problem Solving: Quickly identifies issues and implements practical, compliant solutions.

- Accountability: Owns outcomes and meets deadlines with a high degree of reliability.

- Team Collaboration: Works effectively with HR, Accounting, and Operations to achieve shared goals.

- Adaptability: Thrives in a fast-paced, evolving environment with changing priorities and global complexity.

EDUCATION & EXPERIENCE QUALIFICATIONS

- Bachelor’s degree in Human Resources, Accounting, or related field preferred.

- Minimum 5 years of experience in Human Resources.

- 3+ years of payroll experience (multi-state required; global payroll preferred).

- Experience in oilfield services, energy, or industrial environments strongly preferred.

- Advanced proficiency in HRIS/payroll platforms (Paylocity experience a plus).

- Strong understanding of wage and hour laws, tax compliance, and benefits regulations.

- Exceptional attention to detail, confidentiality, and analytical skills.

- Ability to manage multiple priorities and meet tight deadlines.

- Excellent communication and customer service skills.

PREFERRED EXPERIENCE

- Experience coordinating payroll across international regions (e.g. MENA or Latin America).

- Prior involvement in HRIS implementation or transition projects.

- Working knowledge of 401(k) administration, COBRA, and ACA Compliance.

WHY JOIN THE STASIS TEAM?

At Stasis, you’ll be part of a team that values innovation, accountability, and people. We offer competitive compensation, comprehensive benefits, and opportunities for growth within a company that’s redefining performance in the managed pressure drilling sector.

As an at-will employer, the Stasis Drilling Solutions, LLC may terminate the employment relationship at any time and for any reason, with or without cause. Similarly, the prospective employee may resign from their employment at any time and for any reason. The job duties and requirements listed in this description are subject to change at any time and do not constitute a guarantee of employment or employment terms. The employer reserves the right to modify, add, or delete job duties and requirements as it sees fit, in accordance with its business needs and objectives.