Payroll Administrator

This is an office-based role working out of our Chicago office.

Assist the payroll and HR team with a wide variety of payroll, time, and tax activities including record keeping, payroll processing, audit, and reporting balancing activities for a multi-state, multi-entity, bi-weekly and weekly payroll for salaried and hourly, full-time, and part-time employees.

Duties and responsibilities

- Performs tasks to maintain employee, payroll, and paid time off records. Processes payroll/time records, including, but not limited to new hire set up, tax form processing, local taxes, timekeeping input, incentive payments, relocation, voluntary deductions, terminations, garnishment processing.

- By way of audit reports, validates employee changes are accurate and within the current payroll schedule. Prepares and audits time files for nonexempt employees weekly and bi-weekly. Audits and reviews changes for proper authorization, adhering to all company policies and are compliant with federal/state/local regulations. Identifies and corrects out-of-balance conditions before finalizing payroll.

- Receives and responds timely to telephone, e-mail inquiries, and mail. Comprehend and can articulate payroll policies and procedures to company employees of all levels. Provides high quality service to employees and effectively resolves employee issues.

- Provides support for all UKG password resets and system questions/issues.

- Primary support person for Workforce Management (WFM) in updating EE timesheets, setting up of administrative teams and user maintenance.

- Responsible for remote basic time clock troubleshoot and initial point of contact for time clock issues.

- Research and analyze paycheck and/or time discrepancies and support the HR Operations Payroll team to process appropriate corrections. Evaluates audits, reconciles, and resolves payroll processing and employee payroll/time issues. Ensure payroll reporting and payments are compliant with company policy, generally accepted accounting principles (GAAP), and federal, state and IRS regulations.

- Research of federal and state regulatory requirements and supports the payroll team in resolving tax, withholding, garnishment, and wage/hour issues for payroll processing. Tracks and works to correct errors in a timely manner to ensure accuracy of payroll tax withholding, minimizing potential penalties. Escalates complex issues to the Director of Payroll as appropriate.

- Calculates and sets up garnishments, levies, and family court orders in UKGPro.

- Generates special “off-cycle” payroll runs for State specific terminations, bonuses, etc.

- Audit the WFM Time and Labor Management system for exceptions such as excessive overtime, excessive on call pay, etc

- Acts as liaison to local tax authorities, financial institutions, etc

- Understanding of company time off plans

- Ability to research and solve Payroll-related issues

Qualifications

- Four-year degree with three years Payroll experience preferred; will consider an equivalent combination of education and experience.

- Intermediate understanding of payroll laws/regulations required.

- Strong written and verbal communication skills at all levels.

- Demonstrated organizational skills, attention to detail and consistent work practices.

- Ability to maintain strict confidentiality.

- Advanced proficiency with Excel, Outlook and Word.

- Must demonstrate expert proficiency with UKGPro (formerly UltiPro) and Workforce Management (WFM – formerly Dimensions)

Direct reports

None

Travel Requirements

0-10%

Desired Skills

Proficiency with UKG/Kronos Modules: UKGPro, Workforce Management (WFM), Business Intelligence, People Analytics, Onboarding/Recruiting, etc

Certified Payroll Professional (CPP)

We Offer Amazing Benefits!

In addition to competitive wages, we are proud to offer a comprehensive benefits package to help support the physical and financial health of our employees and their families.

Our benefits program allows you to customize your coverage, to select the best plans to meet your family’s needs while taking advantage of tax savings. Eligible employees have the option to enroll in any of the following options with many of them offering pre-tax premium deductions to lower your taxable income, thereby reducing your income taxes.

- Medical Insurance – multiple options to choose from

- Dental Insurance

- Voluntary Vision Insurance

- Health Savings Account

- Flexible Spending Account

- Confidential Employee Assistance Program (EAP)

- Voluntary Supplemental Life and AD&D Insurance

- Voluntary Short-Term Disability

- 401(K) with Company Match

- Tuition Reimbursement

- Propane discount

As part of your comprehensive compensation package, we provide eligible employees with the following benefits at no cost:

- Paid Holidays & Time Off

- $50,000 Basic Life/AD&D benefit

- Long Term Disability

Pay- Starting at $75,000, depending on experience