Payroll Administrator (18-month contract)

OVERVIEW:

Reporting to the Director of Finance, the Payroll Administrator is responsible for assisting with the full payroll cycle by preparing, verifying, submitting the payroll run and conducting all post payroll tasks bi-weekly. The role also challenges the Payroll Administrator to seek continuous process improvements.

This is a full-time, 18-month contract role based in our head office in Maxville, Ontario and a great opportunity for someone starting their career in Payroll who would like to grow in the field.

RESPONSIBILITIES:

Daily review of Payroll Inbox

Timely and accurate responses to emails regarding:

- Payroll questions (T4s, RRSPs, benefits, vacation balance, etc.).

- Supervisor/Manager emails regarding timesheets or access to timesheets in UKG.

- UKG access issues and troubleshooting.

- Inquiries from the accounts payable and treasury teams.

- Informational emails to employees for Statutory Holiday payroll details.

- Providing information to 3rd parties such as CRA, Ministry of Finance, Revenue Quebec.

Payroll Changes: Data Entry and Verification

- Weekly processing of time sheets.

- Prepare payroll to include new hires, rehires, transfers, changes, terminations and garnishments etc.) by completing payroll processing worksheets for each pay.

- Run test payroll in UKG. Reconcile and balance all payroll records

Post Payroll Tasks for all Payroll groups

- Generate and save all post payroll reports.

- Updating all existing Post Payroll Work Sheets.

- Payments requests and reporting.

- Wire transfer -Tax Funding of the payroll run to UKG.

- RRSP/DPSP/TFSA contributions to CanadaLife.

- FRO and garnish payment.

- Accounts receivable remit.

- Monthly WSIB reporting and WSIB premium payment request.

- Monthly EFT payments requests to treasury for leave of absences.

- Monthly and quarterly UKG invoices payment request.

- Monthly benefits invoice reporting to Sunlife.

Year-end Tasks

- Conduct the reconciliation for earnings, statutory deduction remittance to CRA; EHT, WSIB, CNESST to Provincial Government processed in the payroll calendar year for issuing T4s at year end.

Providing training and support for UKG Pro & UKG Ready to new employees or employees as needed

And any other duties which may reasonably be required

EDUCATION & SPECIALIZED KNOWLEDGE:

- Post-secondary diploma in Accounting, Finance or Business is required.

- Classes and courses in payroll operations is desirable.

- 2+ years of previous experience in processing full cycle payroll runs, ideally with a premium payroll provider.

- Working knowledge of UKG/UltiPro payroll/HRIS system is preferred.

- Intermediate-advanced Excel skills.

- Strong verbal and written communication skills utilizing multiple channels is required.

- Exemplary attention to detail is essential.

- Must be a self-starter and proactive.

- A go-getter who has an interest in learning and growing within payroll.

- Ability to demonstrate integrity and confidentiality is essential.

- Highly organized and strong time management skills utilized for successfully meeting deadlines.

- Canadian Payroll Association designation is an asset.

- Written and verbal proficiency in French is an asset.

WHY JOIN THE MACEWEN TEAM?

- Learn and collaborate with the best in the industry.

- Supportive colleagues and leaders who are passionate about providing exceptional service.

- Competitive compensation package.

- 3 weeks vacation to start.

- Complete benefits program including health, medical, dental, and life insurance.

- RRSP plan with Company match from day one.

- “The perks” include employee gym membership reimbursement, discounts on motor fuels at our service stations, and purchases of equipment and heating oil.

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OUR CORE VALUES:

It is important to us that when you consider a new opportunity, you understand a little about the company, its history, and its values. It is important to us that our values fit with yours, then everyone wins. Our Core Values are the cornerstone of who we are as a company, and what we value. We hope that our Core Values speak to you and what you value.

- Customers First - We exist, first and foremost to serve our customers. They must be at the heart of all the decisions we make.

- Long-Term Focused - We value long-term success over short-term gains.

- Respect Each Other - Each person with whom we work, communicate, and do business is valued and treated with dignity and respect.

- Do The Right Thing - We stand by our word and do what's right.

- Own It - We are encouraged to be entrepreneurial and make decisions as if the business were our own.

- Ever Evolving - We embrace positive change and always seek to improve.

MacEwen is a Canadian-owned and operated fuel and convenience provider that has successfully built and sustained customer relationships in Ontario and Quebec for over 48 years.

MacEwen is recognized as one of Canada's leading independent petroleum and convenience store companies with over 150 retail locations, 16 Divisional Offices, and two distribution centers with identified brands such as Quickie, County Line, Jutzi, MacEwen and Esso.

The Company's continuing success is based on each one of our 315 employees living our core values. First and foremost is our commitment to taking care of our customers.

Before an offer of employment is extended, a minimum of two business references will be required and candidates must complete pre-employment testing which comprises a criminal record check.

Please notify Human Resources if you wish to receive this job posting in a different format or require any other accommodations during the recruitment process.

We are an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

This posting is for a vacant position.