Meeting Planner, Convention Operations

Are you a detail-driven meeting planner with a passion for creating exceptional experiences at large-scale events? Do you thrive in fast-paced, collaborative environments and enjoy seeing your planning come to life onsite? If so, NADA is looking for a Meeting Planner, Convention Operations to join our dynamic team!

In this role, you’ll be at the heart of the planning process for the NADA Show—one of the premier events in the automotive industry—along with other key NADA meetings. From managing speaker communications to overseeing event spaces and fulfilling sponsorship commitments, you’ll help ensure every detail runs smoothly and delivers a great experience for attendees.

This is a full-time position with a collaborative work culture, competitive salary, and excellent benefits. Duties require travel up to 10% of the role.

Key Responsibilities

- Coordinate and manage speaker communications, materials, and logistics for the NADA Show.

- Serve as the onsite point person for the NADA Show mobile app

- Oversee Information Booths and Power Lounges, including design, logistics, and onsite staff coordination.

- Implement sponsorship deliverables, tracking requirements and ensuring fulfillment.

- Collaborate with the marketing team to provide accurate event content for program directories.

- Prepare detailed event timelines, master schedules, and budgets in partnership with leadership.

- Coordinate site visits, vendor contracts, signage, and other logistical elements.

- Maintain accurate records, contracts, and documentation for all convention projects.

- Provide hands-on, onsite support for the NADA Show and other meetings as needed.

Required Qualifications

- Bachelor’s degree or equivalent relevant work experience.

- Minimum 2–3 years of convention, trade show, or meeting planning experience.

- Strong attention to detail with the ability to manage multiple complex projects simultaneously.

- Excellent written, oral, and visual communication skills.

- Proficiency in Microsoft Office Suite; experience with event management systems a plus (Map Your Show, Envision, Airtable preferred).

- Ability to travel (including some weekends) and work flexible hours during events.

- Strong relationship-building skills and the ability to handle confidential information.

To be considered for this opportunity, please submit your resume and cover letter.

NADA is fundamentally committed to the diversity of our staff. We believe diversity is excellence expressing itself through every person’s perspective and lived experiences. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy and lactation), sexual orientation, military status, veteran status, family medical or genetic information, or any other protected class under federal, state, or local law.