Legal Operations Specialist

PPI Quality & Engineering is supporting our parent company, Kiwa North America (KGNA), in the search for a qualified Legal Operations Specialist / Paralegal to join their legal team.

The Legal Operations Specialist /

Paralegal will support the legal team with a wide range of legal and administrative tasks. The ideal candidate will have experience in legal research, drafting, and reviewing documents, and managing case files. This role is essential to ensuring the smooth operation of our legal department and requires a professional with excellent communication skills and a proactive attitude.

About Kiwa

Kiwa North America is part of the Kiwa Group. The company was established in 1948 in the Netherlands and provides safety-related certification, testing, inspection, auditing, advising and training services to a wide range of clients, including manufacturers, service companies and consumers. Kiwa is a fast growing company and employs over 10.000 people in 35 countries. The total Revenue is around 1.3 billion Euro(www.kiwa.com). Since 2021 Kiwa is part of the SHV Group. SHV is a Dutch family-owned multinational company with more than 60,000 employees and a turnover of euro 26 billion (www.shv.nl).

Kiwa offers strong benefit package, including Health Insurance, 401k plan with company contribution, health and childcare spending/savings accounts, paid time off and more.

Location

: Houston, TX 77024 (Memorial City)

Schedule

: Hybrid - 3 days in office / 2 days remote

REQUIREMENTS

Education:

Experience:

Skills:

KEY RESPONSIBILITIES

Document Management:

Draft, review, and format legal documents, such as contracts, agreements, NDAs, etc.

Maintain organized and secure filing systems for physical and electronic documents.

Legal Research:

Conduct research on statutes, case law, and regulations relevant to the company’s legal matters.

Summarize findings and provide recommendations

Contract and Compliance Support:

Assist with contract preparation, amendments, and execution processes.

Ensure compliance with company policies and applicable laws.

Case and Matter Management:

Coordinate and track litigation or arbitration cases, including managing case files, deadlines, and discovery documents.

Liaise with external counsel and stakeholders on case progress and document requirements.

Administrative Support:

Schedule meetings, hearings, and other legal proceedings.

Prepare and distribute meeting agendas and minutes as required.

Prepare, track, and reconcile legal department expenses.

Provide cross-functional administrative support.

Corporate Governance:

Assist in the preparation and filing of corporate documents, including board resolutions, annual reports, and regulatory filings.

Maintain corporate records and ensure compliance with statutory requirements.

Client and Stakeholder Liaison:

Serve as a point of contact for internal departments and external clients regarding legal inquiries.

Risk Management:

Identify potential legal risks and escalate to the appropriate legal counsel.

Support risk mitigation efforts by maintaining compliance trackers and follow-up systems.