HSE Administrator

Job Description

The HSE Administrator provides comprehensive administrative and coordination support to the QHSE department, with a focus on streamlining employee orientation processes, managing documentation systems, and ensuring efficient use of company platforms and tools. This role plays a key part in bridging administrative gaps, improving onboarding efficiency, and maintaining accurate, confidential records in compliance with company and regulatory requirements.

Key Responsibilities

Orientation & Training Coordination

- Schedule, track, and confirm employee orientation sessions, ensuring timely booking and completion

- Maintain employee training records in the Learning Management System (LMS) and ensure data accuracy

Learning Management & Contract Platform Administration

- Administer and update the LMS from the QHSE standpoint, including enrolling users, and tracking progress

- Manage and update company contract management platforms, including uploading, reviewing, and archiving documents

- Generate status reports from LMS and contract systems for management review

Documentation & QHSE Support

- Serve as the key contact for QHSE documentation control, ensuring documents are accurate and accessible

- Maintain version control of documentation requirements

- Assist with compiling QHSE performance reports and records for audits and inspections

Systems & Office Administration

- Manage computer-based systems, ensuring proper data organization and user accessibility

- Support IT-related requests for the QHSE department, coordinating with internal or external providers as needed

- Maintain department calendars, meeting coordination, and follow-up on action items

Confidentiality & Compliance

- Handle sensitive employee, training, and contract information with strict confidentiality

- Follow all company policies, procedures, and regulatory requirements

Required Qualifications

- High school diploma or GED required; associate or bachelor’s degree preferred

- 3+ years of administrative experience, preferably in an industrial, energy, or QHSE-related environment

- Proficiency with Learning Management Systems (e.g., SAP SuccessFactors, Moodle, or similar)

- Experience with contract management platforms (e.g., DocuSign CLM, Concord, or similar)

- Strong computer literacy, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

- Experience managing and organizing document control systems

Skills & Attributes

- Highly organized with excellent attention to detail

- Proactive problem-solver with the ability to anticipate needs

- Strong written and verbal communication skills

- Ability to handle confidential information discreetly

- Comfortable working independently and managing multiple priorities

- Familiarity with ISO 45001, ISO 9001, or API Q1/Q2 documentation standards is an asset

Work Environment

- Office-based role in Spring, Texas

- May require occasional travel for training or site visits

- Standard working hours with flexibility for urgent training or QHSE needs

Who’s B.E.S.T?

Beyond Energy Services and Technology began in Canada in December 2015 and is a Managed Pressure Drilling (MPD) leader with a mission to provide sustainable, innovative, and best-in-class MPD solutions to our customers. Our diverse experience and focus on innovative and inventive technologies allow us to remain on top of our game and reduce our customer's non-productive time, save money, and ensure safe operations. Today, with headquarters in Calgary, Alberta, and in The Woodlands, Texas, our team comprises nearly 200 dedicated employees

Why Beyond?

Beyond is an exciting place to learn and grow both personally and professionally. We pride ourselves on our values and culture

Values

We believe in the importance of keeping people, communities, and the environment safe. We commit and deliver on our promises. We’ve built and continue to build a workplace that empowers equality, diversity, innovation, and belonging. Together, we achieve results that allow us to exceed expectations

Culture

We foster a positive and inclusive work environment where everyone feels valued, motivated, and engaged. We achieve this with:

- Strong leaders who lead by example and demonstrate integrity

- Prioritizing employee development and growth with regular feedback and coaching

- Generous benefits to help our team members manage their personal and professional commitments for themselves and their families

- Acknowledgment and celebration of your contributions and achievements

- Working together to support each other’s success, to create camaraderie and strong collaboration between teams

Beyond is an equal opportunity employer, and we encourage all qualified individuals to apply!

Job Type: Full-time

Work Location: In person