HR Generalist/Accounts Receivable

Company Description

RUIZ is a specialized firm offering services in Engineering, Pipeline Inspection, Project and Construction Management, and Surveying. We support the Utility, Energy, and Oil & Gas sectors across the United States. Our expertise and comprehensive range of services ensure we meet the diverse needs of our clients effectively and efficiently.

Overview

We are seeking a detail-oriented and organized HR Generalist / Accounts Receivable Specialist to join our team full-time. The ideal candidate will provide administrative and financial support to ensure smooth HR operations and accurate invoicing processes.

Duties

- Support HR functions, including onboarding, maintaining employee records

- Prepare and process customer invoices accurately and on time

- Monitor accounts receivable balances, follow up on outstanding payments, and maintain payment schedules

- Assist with payroll support tasks such as timesheet verification and employee data updates

- Manage filing systems (digital and paper) for HR and AR records

- Answer phone calls and emails, providing professional and timely customer support

- Handle document preparation, proofreading, and correspondence as needed

- Maintain calendars and assist with scheduling meetings/interviews

Experience

- Proven experience in an administrative, HR, or accounting role is preferred

- Knowledge of accounts receivable, bookkeeping, or payroll support is a plus

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

- Experience with QuickBooks or similar accounting software is preferred

- Fluent English speaking is required

- Bilingual proficiency is a plus

- Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks