Field Administration Coordinator (U25-188)

ABOUT US

At FortisAlberta we invest in our greatest resource – our people. As Alberta’s largest electricity distribution provider, we are positioned for growth. Each day, FortisAlberta employees strive to exceed customer expectations while maintaining a focus on our commitment to safety.

APPLICATION DEADLINE: October 9, 2025 TITLE: Field Administration Coordinator (U25-188) WORK LOCATION/OFFICE: Sherwood Park STATUS: 01 Full Time - Salaried NUMBER OF HIRES: 1

DESCRIPTION:

Under the general direction of the Supervisor Operations Business Services, this position is responsible for the management and coordination of a diverse variety of duties, accountabilities and requests for area staff/offices. The Field Administration Coordinator will work closely with various departments to ensure issues are resolved efficiently, appropriately and in a manner that is in keeping with FortisAlberta’s values and regulatory requirements.

DUTIES & RESPONSIBILITIES INCLUDE (but not limited to):

- Coordinate, manage and reconcile various material inventory counts on a weekly, quarterly and annual basis.

- Monitor and replenish material for multiple storage locations within the service area.

- Respond to concerns from internal auditors pertaining to compliance within SOX regarding inventory counts, accounting practices, material management and other pertinent processes.

- Access and interpret information to accurately calculate and invoice external customers on capital/non-capital labour, vehicles, material and other related costs.

- Accurately maintain, run and correct reports on storage location material failures.

- Upload Third Party Accident reports from FLIPS into SAP and monitor to ensure costs are billed through the various Miscellaneous Accounts Receivable (MARs) processes.

- Upload Safety Incident reports from FLIPS into SAP within 48 hours of incident.

- Review and analyze the effectiveness and efficiency of existing policies, procedures and practices; recommend and implement approved improvements beneficial to Field Operations and other areas of the organization.

- Provide support to the local Director and Manager Field Operations on a variety of business matters including the new hire process, financial processes, ad hoc reports/spreadsheets, etc. while maintaining a high degree of confidentiality.

- Order, track and monitor tools and safety equipment for the service area.

- Assist in facilitating meetings and organizing functions for the service area.

- Build and maintain relationships with a variety of internal departments and external stakeholders.

- Special projects and other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES:

- Intermediate computer skills including proficiency in MS Office and an extensive working knowledge in multiple modules of SAP.

- Proven ability to develop and maintain effective relationships with internal and external stakeholders; this includes good communication, interpersonal and problem solving skills.

- Customer service focus supported by solid organizational and time management skills in order to prioritize numerous projects and competing demands.

- Demonstrated initiative in recognizing opportunities for improvement and efficiency in processes and practices.

- Proven ability to work independently and as a member of a team.

- Working knowledge of FortisAlberta’s Policies and Procedures.

REQUIRED QUALIFICATIONS:

- A High School Diploma plus a minimum of 4 years’ experience in an administrative role is required;

- An equivalent combination of education and experience may be considered.

PREFERRED QUALIFICATIONS:

- A Business Administration Certificate or Diploma would be considered a definite asset.

Special Condition:

- Some travel may be required to neighboring service areas.

TO APPLY TO THIS POSITION: Please submit your resume via the button below: "Apply"

We thank all applicants for their interest, however, only those candidates to be considered for an interview will be contacted.

If you receive an error message when applying, please contact the system administrator at: Recruitment@fortisalberta.com