Facility and Maintenance Administrator

Summary

The Facility & Maintenance Administrator will perform a variety of administrative tasks to directly support the company’s facility and maintenance department. Tasks include but are not limited to preparation of purchase orders, invoice tracking and maintenance of vendor contact list and supporting documentation. This individual must be willing and able to work in a fast-paced general office environment; many tasks have high degrees of time sensitivity. Ability to multitask, attention to detail and strong organizational skills are a must. Individual will be required to track and manage multiple vendors, work orders, and purchase orders, current, and or complete, and interface regularly with the finance department to conduct invoicing reconciliations.

Principle Responsibilities and Duties

- Maintain accurate records of maintenance activities, work orders, service logs and vendors documentation.

- Monitor and report on facility budget and expenses, process invoices and track purchase orders.

- Work closely with vendors, contractors, and service providers to coordinate on site- visits and projects.

- Assist in maintaining building parking pass access.

- Coordinate minor repairs and upkeep of office tools, furniture, and equipment.

- Monitor and report on maintenance needs for office areas and common spaces.

- Coordinate inspections certifications and testing for equipment and building systems (e.g., fire system, elevators, and alarms

- Oversee janitorial services, and pest control vendors to ensure quality and timeliness.

Qualifications

- Previous experience as an administrative assistant

- Competent knowledge of Microsoft Office Word, Excel and Outlook required.

- Knowledge in SAP, preferably generating Purchase Orders in Material Management (ME21) preferred.

- Good customer service skills; displays a professional can-do attitude.

- Ability to communicate effectively, both orally and in writing.

- Excellent organizational skills; ability to multitask, detail oriented.

- Able to operate office equipment: printers, faxes, binding, and laminating machines.

- Skilled in following safety practices/policies, recognizing hazards.

Physical Requirements

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit, stand, walk, and talk or hear. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and stoop, bend, kneel, or crouch. The employee is occasionally required to use stairs or elevators. The employee must regularly lift and/or move more than 25 pounds.

Work Environment:

While performing the duties of this job, the employee may be exposed to outside weather conditions (wet and/or humid) and moving mechanical parts. The employee may be exposed to fumes or airborne particles if in the shop, warehouse, or yard. The noise level in the shop, warehouse, or yard work environment is sometimes loud.

About Us:

Transforming Energy for a Sustainable Future. Enerflex is a premier integrated global provider of energy infrastructure solutions, covering gas processing, compression, power generation, refrigeration, cryogenic, energy transition, and water solutions. We proudly employ more than 5,000 highly skilled employees across over 25 countries worldwide.

Enerflex places its core Values of Integrity, Commitment, Creativity, and Success into action across all aspects of the business. Our innovation, strong commitment to safety, and superior service to our customers positions us as the optimal partner to meet the needs of the dynamic energy industry.

We foster a culture of ensuring our employees have the tools to do their jobs right, but to also thrive in their roles. We pride ourselves in our competitive wages, extensive rewards programs, celebration of successes of individuals and teams, and are committed to ensuring Enerflex remains a safe and inclusive space for all.

What Enerflex Offers You:

Full time employees enjoy the following benefits:

- Generous healthcare, dental and vision plan

- 401(k) employer matching

- Generous paid time off program

- Employee Equity Plan

- Tuition reimbursement

- Fun office environment

Enerflex is an Equal Opportunity Employer

Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state, or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions, and privileges of employment.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, tasks, duties, knowledge, skills, and abilities required.