Hines Building Maintenance (HBM)

Facilities Director

LocationSan Francisco, CA
Job TypeFull-time
Salary$115,325-$145,000

About This Job

HBM is looking for a seasoned Facilities Director with extensive experience overseeing facilities operations, regulatory compliance, and emergency preparedness in dynamic environments. Someone who can bring strategic leadership and hands-on expertise to ensure safe, efficient, and well-maintained facilities.


Job Summary:

Under the direction of the CEO and in collaboration with the client leadership team, the Director of Facilities is responsible for the administration, management, and supervisory oversight of all services and functions of the facilities operations. This includes planning, organizing, budgeting, and coordinating all maintenance, cleaning, repair, and campus safety. Additionally, this position oversees onsite construction work of buildings, utilities, and structures. The position works closely with site leadership to establish a value-focused preventative maintenance program and manage projects to ensure completion. The Director also collaborates with other Directors and senior managers to develop, establish, and implement departmental strategic and operational plans and initiatives.


Essential Duties and Responsibilities:


Facilities Management

Responsible for implementing and/or successfully maintaining the client’s Computerized Maintenance Management System (CMMS), and Building Management System (BMS)/ Energy Management System (EMS)

Uses independent judgment in significant matters when coordinating and planning for inspections, recommends repairs and improvements for the school’s facilities and grounds to maintain healthy and safe environments for students, staff, and the community.

Represent the client in day-to-day contacts with contractors, architects, and engineers in connection with facility renovations and construction.

Plan and direct the building services, including custodial, building maintenance and grounds maintenance.

Develop and administer a preventative maintenance program for HVAC equipment, safety equipment and other equipment as needed.

Work collaboratively with building administrators and staff to ensure a clean and safe environment for all students and staff.

Conducts regular building inspections for safety, repair, quality cleaning standards, and procedure compliance,

Responsible for asbestos management plan (AHERA), Integrated Pest management (IPM),

Hazardous Communication (Hazcom), and the departments Injury and Illness Prevention Program.

Hands on support of maintenance staff duties and everyday maintenance activities


Leadership

 Supervisory responsibilities including recruiting, interviews, hires, discipline, termination, and training new staff.

 Oversees the daily workflow of the department.

 Responsible for training of staff to ensure the development of maintenance skills.

 Develop training plans for career development of staff.


Project Management

Applies knowledge of project management concepts, principles, methods, and practices, as well as professional knowledge of safety, engineering, and environmental disciplines.

Prepares request for Proposals (RFPs) including development of scope, fees, schedule.

Interface and coordinates activities with local government agencies as pertaining to the school’s site/s.

Ensures that RFP’s, specifications, designs, contract provisions and work performed comply fully with applicable federal, state and local laws and regulations.

Maintains control of project budget, ensuring funds spent are consistent with progress attained, and monitors performance to ensure deliverables of all parties are being met.

Reports on the status of projects with a focus on progress and quality of deliverables compared to deadlines and spending compared to budget.

Assign appropriate parties to project specifics and overseeing project development to ensure that they are executing within the project scope, time, and budget.

Reviews all reports and project documents to identify problems and delay.

Reviews and approves/denies change order requests from staff and/or vendors.


Safety and Security

Responsible for all aspects of safety and emergency preparedness

Lead the Safety Council to develop and maintain campus safety protocols

In collaboration with the safety team, conduct safety inspections for building safety hazards and security risks.

Lead emergency drills and staff training (fire, lockdown, evacuation).

Maintain and inspect emergency supplies

Ensure compliance with OSHA, ADA, and other safety regulations.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.


Qualifications (knowledge, skills, abilities):

Bachelor’s Degree in related field plus 5 years of experience managing a Facilities department.

Five or more years of successful administrative experience in the Facilities Management.

Experience in the full cycle of Facilities Project Management or related field

Experience implementing and successfully maintaining a Computerized Maintenance Management System (CMMS), and Building Management System (BMS)/ Energy Management System (EMS)

Demonstrates a high level of effective leadership skills.

Must have positive interpersonal skills to work professionally with staff and have experience establishing effective and collaborative relationships with community members and other agencies.

Excellent technical competencies in a variety of areas including use of technology, mathematics skills, writing and editing, organization, and statistical record keeping.

Ability to multi-task and work on competing projects

Working knowledge of principles and practices related to the management of maintenance, custodial, warehouse, and landscape activities.

Hands-on experience with HVAC units, electrical, grounds care, buildings, custodial care, carpentry, playground equipment and safety.

Has a working knowledge of all applicable CAL-OSHA, ASHRAE, and EPA regulations that apply to the Facilities and Maintenance Department of schools

Ability to lead and oversee a facilities maintenance program, including but not limited to: interior and exterior building systems, interior and exterior utility systems and infrastructure including power generation, landscape infrastructure, custodial maintenance.

Experience developing project plans including Requests for Proposals (RFPs) which include development of scope, fees, schedule.


Preferred education and experience

Project Management certification (PMP) or related experience leading facilities or construction projects

Facilities Management Practitioner (FMP) Certified Facility Manager (CFM) Pro Facilities Manager (ProFM)

Experience in full-cycle Facilities Project Management

Bi-lingual in English and Spanish


Physical Requirements:

Prolong periods sitting at a desk and working on a computer.


Ability to lift, pull, push 50 pounds.

Ability to stand and walk for 8-hour shifts and perform tasks requiring bending, stooping, standing, and twisting.


Other Requirements:


Valid Driver License


Clearance of federal background check


Job Type: Full-time


Pay: $115,325.00 - $145,000.00 per year


Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Vision insurance


Schedule:

Monday to Friday
Weekends as needed


Work Location: In person

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