Energera Inc.

Executive Legal Assistant

LocationAcheson, AB
Job TypeFull-time

About This Job


ABOUT US

Energera is innovating enertech solutions to solve some of the biggest problems the energy industry is currently facing. Our Frac Shack, NG Sidekick and Sandtinel solutions are smarter, greener, safer and cleaner. We believe that collaboration and forging new relationships will allow us to protect the planet and reach the standard that we know is possible. Let's do this together!


SUMMARY

This position will be responsible for providing professional, efficient and effective administrative and time management support to the Senior Executive Team of Energera. This position will interface with all levels of the organization, including the Board of Directors and Vice Presidents. Key abilities will require a high level of confidentiality, advanced writing skills and excellent organizational abilities. You will develop strong communications and work cooperatively with various departments.

SPECIFIC DUTIES AND RESPONSIBILITIES including but not limited to:

Professional Association Memberships, filings, updating profiles
Electronic filing of various documents
Coordinating travel, preparing Itineraries
Setting up external and internal meetings
Diarizing action items, and follow up
Tracking documentation and designing document processes as part of ISO Compliance processes
Preparing of Board Material packages and distribution
Assisting with organizing external meetings and materials
Event planning for social events in coordination with the Office Social Committee
May act as Recording Secretary at meetings, taking minutes and preparing minutes of meetings
Confidential correspondence/memos
Transcription of Dictation
Assist with Systems, ISO document control and administration
Facility Startups research and coordination of installations/office systems
Assisting other departments with obtaining required historical documents
Exercise discretion, good judgment and discernment in communications
Booking and organizing events (eg. Leadership Retreats, Strategy Sessions, etc.)
Purchase office supplies and equipment and maintaining proper stock levels
Work with the Procurement Department to source, contract and purchase office equipment
Developing, reviewing, and improving administrative systems, policies, and procedures
Compliance with quality and safety management requirements
All other duties as assigned


QUALIFICATIONS

Bachelor’s degree in business administration or related field (preferred)
3-5 years of experience as an Executive Legal Assistant
Proven track record supporting senior leadership or C-suite executives
ISO administration experience (considered an asset)
Proficiency with MS Office applications
Familiar with SharePoint
Excellent oral and written communication skills
Detail oriented with analytical skills
Highly motivated and enthusiastic with a demonstrated ability to use own initiative and make independent decisions
Ability to maintain confidentiality at all times
Exceptional organizational and time management skills
Ability to work independently in a fast paced environment, handling multiple, simultaneous tasks, prioritizing and meeting deadlines effectively
Ability to work under pressure from time to time while maintaining a professional and respectful demeanor towards others
Ability to multitask and learn quickly, while being adaptable to change
Strong interpersonal skills and team orientation


WHAT WE OFFER

Competitive Salary
Health and Dental Benefits
7 Sick Days
3-week vacation


Energera is an Equal Opportunity Employer.

We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.

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