Executive Assistant

Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of clerical tasks. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various digital tools. Prior experience in personal assistance, office administration, or related fields is highly valued. This position offers an engaging environment where attention to detail and professionalism are essential.

Responsibilities

- Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events efficiently.

- Coordinate and organize company events, meetings, and travel arrangements with attention to detail.

- Prepare, proofread, and transcribe documents, reports, and correspondence with accuracy and professionalism.

- Handle phone etiquette with clients, vendors, and internal staff across multi-line phone systems ensuring clear communication.

- Perform data entry and bookkeeping tasks using QuickBooks and other accounting software to support financial recordkeeping.

- Oversee office management duties including filing, document organization, front desk responsibilities, and maintaining office supplies.

- Assist with project coordination by tracking deadlines, preparing presentations, and supporting various initiatives.

- Provide executive administrative support such as managing emails, drafting memos, and handling confidential information discreetly.

- Utilize Office experience including Microsoft Office Suite (Word, Excel, PowerPoint) for various administrative functions.

- Support personal assistant duties as needed including calendar management and personal errands coordination.

Skills

- Strong organizational skills with the ability to multitask effectively in a fast-paced environment.

- Excellent typing speed combined with high accuracy for data entry and transcription tasks.

- Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and DocuSign for digital signatures.

- Experience with project coordination tools and office management practices.

- Exceptional phone etiquette skills for professional communication across multi-line phone systems.

- Basic bookkeeping knowledge utilizing QuickBooks or similar software.

- Attention to detail in proofreading documents to ensure clarity and correctness.

- Ability to handle confidential information with discretion and professionalism.

- Strong customer service orientation with the ability to manage front desk operations smoothly.

- Familiarity with calendar management tools such as Microsoft Outlook Calendar for scheduling purposes. This role is ideal for a dedicated professional who thrives on organization, efficiency, and supporting leadership through exceptional administrative expertise.

Job Type: Full-time

Pay: $65,000.00 - $85,000.00 per year

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Employee assistance program

- Flexible spending account

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Vision insurance

Work Location: Hybrid remote in Westborough, MA 01581