Executive Assistant

About the Role

We are seeking a dynamic, highly organized, fully bilingual and proactive Executive Assistant to provide administrative and operational support to the leadership team. This role is critical to ensuring the smooth operation of PRGET’s activities and requires a professional who can manage a diverse range of responsibilities in a fast-paced, mission-driven and fully bilingual, bicultural (Spanish/English) environment. The position will report to the Director of Finance and Administration but will also work with the President & CEO and other members of the leadership team.

Key Responsibilities

1. Administrative Support:

- Manage and organize the schedules of the executive team, including calendar management, meeting coordination, and travel arrangements.

- Prepare and review correspondence, presentations, reports, and other documents.

- Assist the Director of Finance and Administration with bookkeeping and financial report drafts.

2. Meeting Coordination:

- Schedule and organize internal and external meetings, including preparing agendas, taking minutes, and tracking action items.

- Serve as a liaison between the executive team and stakeholders, ensuring timely communication.

3. Event Planning:

- Assist with planning and executing organizational events, workshops, and training sessions.

- Coordinate logistics for conferences, public outreach programs, and stakeholder engagement.

4. Office Management:

- Maintain office supplies, files, and records, ensuring compliance with organizational policies.

- Handle incoming inquiries, emails, and phone calls professionally.

5. Bookkeeping Functions:

Assist the Director of Finance and Administration with the following:

o Record and categorize daily income and expenses.

o Manage invoices, bill payments, and reimbursements.

o Reconcile bank and credit card statements.

o Maintain accurate financial records for reporting.

6. Project Support:

- Assist with program documentation, grant applications, and reporting requirements.

- Support energy-related initiatives by organizing data and materials for presentations or grant compliance.

7. Confidentiality and Trust:

Handle sensitive information with discretion and confidentiality.

What We’re Looking For Minimum Qualifications: Bachelor’s degree in Business Administration, Management, or related fields.

- Bachelor’s degree in Business Administration, Management, or related fields.

- At least 5 years of experience as an Executive Assistant or in similar administrative role.

- Total fluency in both English and Spanish (onsite language test required for finalists).

- Demonstrated ability to manage multiple projects in a dynamic team environment.

- Passion for promoting equitable access to clean energy solutions.

Preferred Skills & Traits:

- Experience in office bookkeeping.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), virtual collaboration tools (e.g., Zoom, Teams), bookkeeping programs (e.g. QuickBooks, Xero, Sage) and AI tools.

- Ability to multitask, prioritize, and manage deadlines in a fast-paced environment.

- High level of professionalism and interpersonal skills.

- Collaborative problem-solver with a commitment to justice and equity.

- Experience working in nonprofits or energy-related organizations.

Reports to: Director of Finance and Administration

Salary Range: $30,000 - $45,000, depending on experience

Benefits: 100% paid health, vision, and dental insurance after probationary period is passed; 403(b) with up to 4% match when eligible

Location: San Juan, Puerto Rico

Category: Hourly biweekly pay – nonexempt

Why Join Us?

At PRGET, you’ll be part of a values-driven, startup nonprofit tackling Puerto Rico’s most pressing energy challenges. We offer an inclusive and collaborative work environment where your ideas can drive meaningful change.

How to Apply

Interested candidates should submit a personally written (not AI-generated) cover letter explaining their qualifications and passion for this role, along with a resume, to info@PRGreenEnergyTrust.org.

We are an equal-opportunity employer committed to fostering a diverse and inclusive workplace.

Job Type: Full-time

Pay: $35,000.00 - $45,000.00 per year

Language:

- English and Spanish (Required)

Work Location: In person