H+M Industrial EPC

Executive Assistant

Pasadena, TX

About This Job

Department

Administrative

Location

Pasadena

TX

Flsa Status

Non-Exempt

reports to

Administrative

work schedule

Standard schedule is Monday through Friday, with flexibility for occasional after-hours support as needed. Flexibility on Fridays for remote work.

Core Job Responsibilities

•

Serve as the primary liaison between the executive and internal/external stakeholders, maintaining professionalism and confidentiality.

•

Manage executive calendars, including scheduling meetings, appointments, and travel arrangements, with an emphasis on prioritizing conflicting demands.

•

Assist in the preparation of presentations, reports, and other executive-level documentation, ensuring accuracy and attention to detail.

•

Conduct research and provide data analysis to support executive decision-making.

•

Anticipate the needs of the executive team by proactively identifying opportunities to streamline processes and optimize workflows.

•

Coordinate and organize high-level meetings, including preparation of purpose/outcomes/agenda, distribution of materials, and recording minutes or action items as necessary. Follow-up to ensure all assigned actions are satisfactorily closed out by responsible parties.

•

Handle confidential and sensitive information with the utmost discretion.

•

Assist in planning and executing special projects and initiatives as directed by the executive team.

•

Track progress on key strategic goals and projects, following up with stakeholders as needed to ensure timely completion.

•

Provide executive-level support in handling inquiries, resolving issues, and problem-solving as they arise.

Essential Qualifications

•

A minimum of a high school diploma or G.E.D. equivalent is required.

•

Minimum 5-7 years of experience providing executive-level administrative support.

•

Exceptional organizational, communication, and interpersonal skills with the ability to build relationships across the organization.

•

Strong critical thinking and problem-solving skills, with the ability to work independently and make informed decisions.

•

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and capable of learning additional software and tools as required.

•

Demonstrated ability to manage multiple tasks and priorities in a fast-paced, dynamic environment.

•

High level of integrity and discretion in handling confidential information.

•

Strong attention to detail, accuracy, and the ability to anticipate the needs of executives.

•

Proactive mindset with a "can-do" attitude, adaptable to changing priorities.

Physical Requirements

•

Occasionally lift objects weighing up to 25 pounds

•

Sit for long periods of time

•

Use hands and arms to reach for, grasp and manipulate objects

Tool Requirements

Environment

Typical office setting with occasional exposure to other settings, such as off-site meetings or events. Flexibility to travel as required to support executive engagements.

Similar Jobs

Executive Assistant

About This Job

Department

Administrative

Location

Pasadena

TX

Flsa Status

Non-Exempt

reports to

Administrative

work schedule

Core Job Responsibilities

Essential Qualifications

Physical Requirements

Tool Requirements

Environment

Similar Jobs