Estimating Coordinator

JOB TITLE: Estimating Coordinator

REPORTS TO: Estimating Supervisor

FLSA: Exempt/Salary

WORK SCHEDULE: Monday - Friday (between the hours of 6AM - 6PM)

WORK LOCATION: 4038 E Superior Ave., Phoenix, AZ 85040

POSITION SUMMARY

The Estimating Coordinator provides administrative support to the Estimating department to assist with the procurement of work.

HIGH PAYOFF ACTIVITIES

Project Setup

- Download all documents from various software programs that pertain to a specific job.

- Organize said documents in our internal software program.

- Extract any sheets needed in Bluebeam.

- Schedule all kickoff meetings to discuss the project after approval from Estimating Manager.

Business Development

- Maintain and update Building Connected invites per notes (accept or decline).

- Maintain and update the What If Analysis daily.

- Attend and take notes for BDNexus Meetings.

- Coordinate with Business Development on the Leads Spreadsheet.

- Attend events & join construction organizations.

Team Collaboration

- Schedule and take notes for all Kickoff’s & Turnover’s.

- Coordinate with the General Contractors on site walks and job walks.

- Schedule and coordinate the Weekly and Group Estimating Meetings with the Estimating Manager.

Administration

- Order & organize all office supplies needed for the front building.

- Order & organize all kitchen supplies needed for the front building & training room.

- Order & organize all toiletries needed for the front building.

- Greet incoming visitors with a smile and helpful tone.

OTHER TASKS & RESPONSIBILITIES

- Other duties as assigned

REQUIRED SKILLS/ABILITIES

- Intermediate to advanced PC literacy, including experience in MS Word/Excel and estimating software

- Ability to work well with others under deadline situations and respond to changes in priorities

- Strong written and verbal communication skills, organizational skills, and accuracy

- Strong problem-solving and analysis skills

- Strong service orientation

EDUCATION & EXPERIENCE

- High school diploma/GED required

- 3 years office/clerical work in construction industry (construction preferred)

- Experience using estimating construction software preferred

- Knowledge of standard contract terms and how they are applied in construction preferred

- Knowledge of project structure in General Contractor/Subcontractor environment preferred

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

- Ability to sit or stand at a desk for long hours when working in the office

- Ability to consistently operate a computer and other office productivity equipment

- Ability to lift 20 pounds as needed in routine activities associated with position

- Ability to wear PPE when working/visiting a project location

- Ability to work in extreme heat when working/visiting a project location

- Ability to move safely over uneven terrain when working/visiting a project location

DISCLAIMER

- Signing this form is confirmation you read and understand what the position requires. You agree you can perform the essential functions identified in this HPA document with or without reasonable accommodation. If you require accommodation, you understand it is your responsibility to discuss your need for an accommodation with the hiring authority, who will discuss your need with HR & Safety Leadership.