DOT Compliance Specialist

INTRODUCING DAKOTA MATTING & ENVIRONMENTAL SOLUTIONS: WHO WE ARE

With vast capital investments within the Electrical Utility Industry, Dakota Matting & Environmental Solutions stands proud in contributing to our nation’s infrastructure expansion. Through innovative access solutions, coupled with an unwavering commitment to environmental responsibility, we play a pivotal role in fostering the sustainable growth of essential utilities.

As a woman-owned and minority-owned business, we bring a unique perspective and competitive edge to the industry. We have the ability to attract and retain top talent due to our collaborative work environment and rewarding culture. As one of the very few independently owned and operated companies in this field, we are able to make common sense decisions that always put our clients first, and this is the reputation that we have garnered.

As we are continuously growing, we are looking for a DOT Compliance Specialist to join our passionate team.

POSITION DETAILS

The DOT Compliance Specialist plays a vital role in ensuring company-wide DOT compliance, driver accountability, and fleet operations effectiveness. This position monitors and analyzes leading and lagging safety indicators, supports driver training, manages daily compliance activity via Samsara, and coordinates closely with fleet vendors and internal stakeholders to uphold safety, legal, and performance standards.

Key Responsibilities

Driver & Safety Oversight

- Compile data from Samsara (e.g., harsh braking, mobile use, following distance, hours of service (HOS) logs for violations, unassigned time, and personal conveyance misuse, cycle limit, missed rest breaks, shift driving limit and missed certifications) for the Weekly Compliance Snapshot and the Monthly Regional Meetings.

- Coordinate directly with drivers to address violations, and provide coaching aligned with company policies to ensure timely corrective actions.

- Assign training modules and track completion in Samsara to promote behavioral improvement.

- Assign drivers appropriately based on qualifications and compliance status.

- Follow-up, document and close out all coaching infractions.

System Management & Troubleshooting

- Navigate and troubleshoot Samsara, Fleetio, Foley, WEX, and related platforms; train users to improve adoption and accuracy.

- Track equipment inspections, fault codes, and coordinate with internal staff on resolution.

Compliance Reporting

- Manage and audit daily Hours of Service compliance, including login issues, unassigned drive time, shift limit violations, and misuse of personal convenience, cycle limit, missed rest breaks, shift driving limit and missed certifications.

- Track DOT violations and provide insights into lagging and leading safety indicators.

- Assists with IFTA/IRP tracking and fuel reporting documentation as needed.

- Maintain all DOT and non-DOT vehicle registrations.

- Maintains accurate vehicle and driver data to support internal audits and external DOT reviews.

- Partners with operations and HR to identify non-compliance risks and execute corrective action plans.

- Work with HR to establish and enforce fleet-related policies and procedures, including corrective actions for vehicle misuse or safety violations.

- Schedule post incident drug testing with local laboratories.

- Supports the development and refinement of fleet safety policies and SOPs.

Fleet Management

- Responsible for managing collision repair of all vehicles from inception of accident to final repair.

- Liaison with insurance broker on claim loss runs.

JOB REQUIREMENTS

At Dakota, we take on and execute some of the most challenging access projects in the country. To help us successfully execute our projects, we are looking for a DOT Compliance Specialist with these qualifications:

- 5+ years of experience in fleet compliance, DOT operations, or a related field.

- Proficiency in Samsara (preferred), Fleetio, WEX, and Microsoft Office 365.

- Strong interpersonal and coaching skills with the ability to influence safe behavior.

- Detail-oriented with the ability to audit data and generate actionable reports.

- Self-starter who can work independently while collaborating with cross-functional teams.

- Clear communicator with experience explaining policies and procedures to frontline staff.

THE GREAT BENEFITS OF WORKING HERE

The Heart and Soul of Dakota are our people. We want to provide you with the best possible employee experience, so you can be happy and effective within your job. Some of the great benefits of joining our team include the following:

- Comprehensive Benefits Package:

Your health and well-being matter to us. As part of our commitment to your health and financial security, we offer comprehensive benefits, including health insurance, dental insurance, vision insurance, an Employee Assistance Program, and a 401(k)-retirement plan.

- Fast Growing Company with Great Career Growth Opportunities:

Dakota is a fast-growing company that offers excellent career growth opportunities. As we continue to expand and thrive, you’ll have the chance to advance your career and take on new challenges.

- Work with a Diverse and Inclusive Team:

Dakota Matting prides itself on fostering a diverse and inclusive work culture. This diverse exposure will enhance your skillset, broaden your expertise, and position you as a well-rounded professional.

- Paid Vacation and Holidays:

Take time to relax and recharge with 15 paid vacation days, allowing you to maintain a healthy work-life balance. Additionally, we observe 8 holidays throughout the year to celebrate important occasions with your loved ones.

EQUAL OPPORTUNITY EMPLOYER

Dakota Matting & Environmental Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.