Regulatory Compliance Specialist

Primary Responsibilities:

· Regulatory Compliance & Certification Management

· Ensure company maintains compliance with USDA and FDA regulatory requirements.

· Manage certifications such as Gluten-Free, Non-GMO, Kosher, Halal, Organic, Certified Humane, and others.

· Maintain approved supplier documentation and support compliance with Foreign Supplier Verification Programs.

· Submit and track USDA and FDA label approvals.

Policy, Program & Documentation Management

· Maintain and update quality and food safety policies and SOPs.

· Assist with shelf-life studies and validation of microbial limits and organoleptic properties.

· Manage documents related to Prerequisite Programs, HACCP, PCQI, and SQF systems.

· Support ESHA Genesis Nutritional Program and maintain accurate Nutrition Facts Panels.

· Audit Support & Investigations

· Assist with internal and external audits, mock recalls, and CAPA/root cause investigations.

· Participate in customer complaint investigations and problem-solving initiatives.

· Support Pathogen Environmental Monitoring Programs (PEMP) and documentation.

Cross Department Collaboration

· Work closely with QA, Production, R&D, and Customer Service teams to gather and manage documentation.

· Maintain customer portals and ERP systems with current certification data and regulatory documents.

Qualifications

· Bachelor’s degree in food science, Biology, Microbiology, or related technical field preferred.

· 2–5 years of relevant experience in food manufacturing and regulatory compliance.

Certifications & Technical Skills:

· HACCP certification required.

· PCQI certification and SQF Practitioner certification preferred.

· Experience with ERP and customer portal systems is a plus.

· Familiar with FSMA, USDA, FDA, and GMP regulatory standards.

Technical Knowledge:

· Familiarity with ESHA Genesis Nutrition Software and Nutrition Labeling.

· Understanding of CAPA process and Root Cause Analysis methodology.

· Working knowledge of Pathogen Environmental Monitoring Programs.

Skills & Abilities:

· Strong written and verbal communication skills.

· Excellent organizational skills and attention to detail.

· Ability to work independently in a fast-paced environment.

· Proficient in Microsoft Office Suite (Excel, Word, Outlook).

· Bilingual (English/Spanish) is a plus.

· Willingness to work occasional weekends as needed.

Physical & Environmental Requirements:

· Ability to work in office and production environments (cold, wet, or noisy areas).

· Must be able to lift up to 25 lbs. occasionally.

· Must be able to sit, walk, and stand for extended periods.

Opportunities for Growth:

· Expand expertise in regulatory certifications and food safety systems.

· Advance to roles such as Regulatory Affairs Manager or QA Supervisor.

· Participate in advanced training for PCQI, SQF, and other industry-recognized certifications.

Shift: 7:00am to 3:30pm, Monday to Friday.

Job Type: Full-time

Pay: Up to $35.00 per hour

Expected hours: 40 per week

Benefits:

- 401(k)

- Health insurance

Work Location: In person