HM Cragg

Customer Service Representative

Customer Service Representative
Notice info
LocationMinneapolis, MN
Job Typefull time
Salary$62,400-$72,800
On-site
Oil and Gas

About This Job


Customer Service Representative – Service


Position Overview:

The Customer Service Representative (CSR) will be the first point of contact for customers and will act as an interface between the customers and the company for post-sales support. The person in this role will help get customers acquainted with the people, products, services, and resources that are available to them. The CSR will provide customer support as it relates to order entry, order inquiries, shipping information, product information, customer pricing, and be the go-to person for all post-sale questions and issues including Collections.

Reporting Relationship: The Customer Service Representative reports to the Service Manager.


Responsibilities/Accountabilities:

Adhere to and reinforce customer service policies and procedures.
Create work orders, customer orders, purchase requisitions, and invoices within the ERP software system.
Utilize customer portals to receive and submit documentation as appropriate.
Perform daily operations including order entry, order inquiry, collections, customer inquiries, and return authorizations.
Track and report relevant data to determine customer service outputs and other business results.
Demonstrate excellent customer service skills, including fast response time.
Provide product or service information to assist customers in making buying decisions.
Assist outside and inside sales team as needed; this may include lead generation, offering product upgrades, or providing training to customers on our customer portal.
Handle customer complaints; escalate as appropriate.
Responsible for collections of customers' outstanding AR balances.
Ensure compliance with sales tax procedures.
Understand and adhere to customer pricing levels.
Collaborate with shipping to ensure both groups are working together to follow proper procedures.
Assist with answering company phones and handling customer service calls.
Work with suppliers to provide shipping information to customers.
Process and maintain records for the service department, including customer close-out and submittal documents, permitting, order follow-up, and warranty tracking.
Perform other duties and projects as assigned.


Scrap Program Administration

Administer battery recycling program:

o Secure Purchase Orders from battery recycling company.


o Schedule scrap battery pick-ups and deliveries.


o Issue recycle certificates to customers.


Asset and Regulatory Administration

Administer equipment maintenance records and calibration (battery testing equipment, load banks, digital multi meters, hydraulic crimpers and other equipment used in the field).


Skills/Knowledge:

Excellent communication and interpersonal skills
Customer service focus
Excellent listening and problem-solving skills
Excellent planning and organizing skills
Experience working in a help desk environment
Patience, confidence, and tact while dealing with complex issues
Ability to quickly adapt to changes in priority
Ability to work independently


Personal Attributes:

Demonstrates honesty and integrity in work and relationships
Demonstrates servant leadership principles with internal and external customers
Demonstrates innovation/creativity in work
Possesses strong work ethic and takes ownership of both company and client goals/objectives
Focused on understanding, meeting and exceeding customer expectations
Focused on collaboration and teamwork for the mutual success of the company and its employees


Travel Expectations: Limited travel


Posting Qualifications:

High school diploma or equivalent
2-4 years customer service experience
Knowledge of customer service principles and practices
Experience working in a help desk environment
IFS or similar ERP software experience
Proficient in using Microsoft Suite of products including Excel, Word and PowerPoint.
Proven written and oral presentation skills

At HM Cragg, we invest in your growth with training, tuition assistance, and development opportunities, including the potential for advancement within the company. As an employee-owner, you'll receive shares of stock in our company each year that you meet eligibility requirements. You'll enjoy additional benefits such as PTO and paid holidays, company-paid Life and Disability insurance, 401k match, and contributions to Medical, Dental, and Vision Insurance.

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