Branch Administrator

Employer Overview

Total Oilfield Rentals (TOR) offers rental and transportation of drilling, completions and production equipment to the oil and natural gas industry throughout Western Canada and the United States. Our mission is to exceed customer expectations by supplying superior rental equipment, transportation services, including specialized over-dimensional hauling, and product support.

Position Summary

The Branch Administrator will report to the Branch Manager and Senior Administrator. The individual will be responsible for the administrative duties and coordination activities for our Leduc operations. Including ensuring all field level Accounts Receivable, Accounts Payable, Payroll, and Maintenance Records for the Lloydminster Branch is accurately captured and submitted for final processing in accordance with established company procedures. They are also the primary liaison for the Administration/Finance Department for the Lloydminster operation.

This position is fulltime and is based out of our Lloydminster, AB location.

Time Commitment

The positions’ primary hours are Monday to Friday from 8:00am to 5:00pm. You may be required from time to time to work outside these hours, as the need arises. Schedule may be altered at the discretion of management.

Summary of Duties (Duties may include, but are not limited to the following):

- Provide administrative support to the Lloydminster Branch Manager and area operations team.

- Assist specialized hauling team in planning, preparing and organizing for large specialized over-dimensional transportation jobs/projects.

- Generate job codes, rental and transportation hauling tickets in the company ERP system for Lloydminster operations, ensuring accuracy of the billing details.

- Manage field ticket workflow, by gathering all required information to process field tickets, and forward to AR team for final invoicing.

- Review coding & entering of Lloydminster employee timesheets and work with the Lloydminster team to enter or complete missing information into the payroll database.

- Generating purchase orders and receiving slips for purchase invoices in support of the Lloydminster operations.

- Ensuring chargebacks are correctly entered into accounting database and charged back correctly on the tickets for the Lloydminster operations.

- Enter maintenance records for the equipment inventory, transportation vehicles and trailers into both fleet management and ERP system, for the Lloydminster operations.

- Run and or complete required reports.

- Liaison between the Lloydminster Branch and head office (A/P, A/R, Payroll, HR, and Safety)

- Filing of tickets, receiving documents and work orders electronically, and physically as required.

- Perform first point of contact duties, including answer phones, directing calls, direct visitors, distribute mail, order office supplies.

- Occasional remote branch coverage, as needed or required.

- Provide additional support when required and as directed by Lloydminster Branch Manager or Senior Administrator or the operations team, including but not limited to Operations Managers, Coordinators, Dispatchers, Mechanics/Shop personnel and Drivers.

Required Competencies

- High school diploma or equivalent

- Desire to work in a fast-paced, dynamic environment

- Strong organizational and time management skills

- Excellent communication and numeracy skills

- Proficient in Microsoft Office, exceptional Word and Excel skills

- Strong interpersonal skills

- Ability to organize and coordinate administrative tasks

- The desire and ability to work as part of a team, or independently with little supervision when dealing with routine matters

What We Offer

- Competitive compensation package

- Health & Dental benefit coverage

- Generous Employee Stock Savings Plan – 150% employer match contribution

- Committed to employee advancement and education

We thank all applicants for their interest, however, only those applicants selected for an interview will be contacted. Total Oilfield Rentals is an equal opportunity employer.

For more information about Total Oilfield Rentals, please visit our website www.totalenergy.ca