Administrative Assistant - sales and events

This is a replacement for maternity leave.

At PGSTech, we distribute the software EMTP (www.emtp.com) worldwide. EMTP is used by electrical engineers to simulate power system behaviors.

Clients buy the software and then pay a maintenance fee of 15% every year.

To increase our sales and visibility, we attend tradeshows around the work and organize online or in-person trainings.

Your role:

- Create and send software maintenance quotations to clients before anniversary dates

- Follow up by email or by phone on quote acceptances and payments.

- Create and send invoices.

- Update in our records (in the CRM) when the quote is accepted and paid and update the license maintenance expiry date accordingly.

- Organize tradeshows:

* Contact tradeshow organizers to book a booth

* Share the booth design with organizers

* Book TV and furniture for the booth

* Suggest hotel and flight to our team member attending the event

* print marketing content such as banner and brochure.

- Organize training:

* create webpage and Eventbrite page in collaboration with the webmaster.

* Book room

* Communicate with attendees

- Assist directors.

The skills we are looking for:

- Good organization skills

- Excellent spoken and written English

- Good knowledge of Microsoft Office

- Excellent interpersonal skills, team spirit, sense of confidentiality, and professional rigor

- Optional: Experience with CRM usage

- Optional: Experience with webmeeting tools such as Teams, GoToMeeting, Zoom, etc.

- Option: Experience in Marketing

You will be trained by the person currently in place before she goes on maternity leave.

Job Types: Part-time, Fixed term contract

Contract length: 12 months

Pay: $30.00-$35.00 per hour

Expected hours: 20 per week

Benefits:

- Dental care

- Extended health care

Experience:

- Microsoft Office: 2 years (required)

Language:

- English (required)

Work Location: Hybrid remote in Montréal, QC H2K 1C3