Upper Trinity Regional Water District

Administrative Assistant I

Lewisville, TX

Full-time

$41,600-$52,000

About This Job

All applicants must complete an employment application and submit it to the District’s Human Resources Department. Incomplete applications will not be considered, visit the District’s website at www.utrwd.com/join-our-team to obtain an application and for instructions on how to apply.

You may submit an electronic copy of your resume with, but not in lieu of, the application.

Position: Administrative Assistant I

Hourly Starting Salary Range: $20.06 to $25.28 (DOQ)

Direct Supervisor: Chief Administrative Officer

Department: Administration

Normal Work Hours & Location: 8:00am to 5:00pm – Monday thru Friday

802 N. Kealy, Lewisville, TX (Annex Bldg.)

Position Function: Under the direction of the Chief Administrative Officer and working as part of a team, performs duties and tasks as necessary to provide secretarial and administrative support to assigned Managers, Supervisors, Sections and Departments as needed, or requested. Typical/Essential Duties:

Typical/Essential Duties:

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Perform secretarial duties by performing computer word processing (to include typing memos, letters, reports and contracts as requested) organizing and filing pertinent information, maintaining department files, taking notes and transcribing, copying information, collecting, collating, and inserting information into binders, and making travel arrangements for meetings, seminars and conferences.

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Performs various administrative duties related to the specific functions of the assigned Section or Department by monitoring and reporting on specific projects, preparing reports, and inputting data.

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Provides general secretarial and administrative support to all Sections and Departments, by answering telephones, receiving, and distributing mail, and monitoring and providing access to security gates.

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Greets all individuals entering the main campus and annex, responsible for contacting the staff as needed for visitors or deliveries. Manage the console telephone for all incoming calls and direct to appropriate staff member.

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Assists with setting up meetings by contacting individuals who are expected to be in attendance and then coordinating meeting dates and times, reserving meeting/conference rooms, and assisting with the preparation of presentation documents and other meeting materials.

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Assists with the preparation of official information packets for the Board of Directors’ meetings by collecting and organizing documents, making copies, and labeling information for mailing.

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Scans historical documents into the Laserfiche Program.

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Performs additional duties as assigned.

Minimum Qualifications / Experience

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High School Diploma or GED is required.

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Specific vocational, administrative, or technical training is required.

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At least three (3) years of similar work-related experience is required.

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Must have knowledge and experience related to general office practices, duties and processes.

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Must be competent in the use of Microsoft Office computer software (Word, Excel and Power Point). Must have the ability to create/type letters, memos, agendas, minutes and reports.

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Duties require the ability to interact (both in person and on the phone) in a courteous, professional, and business-like manner, with Public Officials, Board of Directors, Members/Customers, General Public and various personnel throughout the organization, as necessary.

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Strong communication skills and ability to work collaboratively within a team environment is required.

Job Type: Full-time

Pay: $20.06 - $25.28 per hour

Benefits:

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Dental insurance

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Employee assistance program

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Health insurance

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Life insurance

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Paid time off

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Referral program

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Retirement plan

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Tuition reimbursement

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Vision insurance

Schedule:

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8 hour shift

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Day shift

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Monday to Friday

Work Location: In person