Administrative Assistant, Construction Project Management

Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.

This position will be open for application for at least 3 calendar days from the posting date. This position will remain open for application based on business need, which may be before or after the 3-day posting window.

Job Description

Position Overview

The Administrative Assistant will provide administrative support to the Project Management team in Chicago. The ideal individual will have the ability to exercise good judgment with strong written/verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities:

- Support event scheduling which includes but is not limited to coordinating group-wide events, coordinating vendor lunch & learns, and organizing conference rooms for external guests.

- Actively manage the creation of Purchase Requisitions (swag, paying fines, group wide trainings, etc.) for group wide purchases.

- Assist the Senior and Principal Project Managers with project related administrative functions such as creating purchase requisitions, drafting contracts, and communicating with vendors to maintain project deadlines.

- Utilize technology to perform responsibilities, including a commitment to maintaining electronic records and other digital mediums (Teams, SharePoint, Oracle, ProjectTeam, DocuSign, Document Controls Systems etc.).

Minimum Qualifications:

- 2+ years of related experience working in an administrative support role.

- Ability to work onsite in Chicago (1 S. Wacker office) 5 days per week.

- Eligible to work in the United States without the need for employer visa sponsorship now or in the future.

- Advanced proficiency in Microsoft Office (Outlook, Teams, Word, Excel, and PowerPoint)

- Excellent communication and time management skills, with the ability to interact with people of all levels in a confident, professional manner.

- Eligible to work in the United States without the need for employer visa sponsorship now or in the future.

Preferred Qualifications:

- Bachelor's degree

- Experience with Oracle and Gearcor

- Event management experience

- Team-oriented experience and approach; ability to de-escalate.

- Self-directed, reliable, and independent when necessary to complete projects with limited supervision.

- Ability to function well in a fast-paced environment; proven ability to meet deadlines.

Base Pay

$18.51 - $34.58 USD Hourly

Bonus: 15%

The base pay range reflects the minimum and maximum target salary for the position. Invenergy considers a number of factors when determining base pay offers such as the scope and responsibilities of the position and the candidate's experience, education and skills.

In addition to base pay, the total annual compensation package may also include eligibility to participate in our bonus program(s) which are designed to reward individual and company performance. Your recruiter can share more about bonus eligibility for this position during the hiring process.

Invenergy offers a variety of other benefits including medical, dental and vision insurance, 401k, paid time off, etc.

Invenergy LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.