Accounts Payable Manager

We are currently looking for an Accounts Payable Manager for our local Addison TX, office.

Rolfson Oil

was founded in Watford City, North Dakota in 1985 as a fueling service provider to the local agricultural sector. Since then, Rolfson Oil has grown into North America's largest oilfield-only fueling solutions provider, expanding throughout North Dakota, Wyoming, Colorado, New Mexico, and Texas.

Job Overview:

Primary focus of this position is to manage and lead Rolfson’s accounts payable operations, which currently includes one accounts payable specialist.

Benefits:

- Medical, Dental, and Vision health insurance elections

- 401K with a 4% company match

- Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost

- Voluntary STD, Life, Accident coverage, Hospital Indemnity, Critical Illness, and Identity Theft

- Weekly Pay

- Pay Card option

- Online pay stub access

- 24-7 office support

Responsibilities

:

- Manage Rolfson Oil's accounts payable and credit card activities

- Manage invoices received, get approval, and manage check runs, ensuring vendors are paid in a timely and accurate manner

- Ensure invoices are property coded and processed using Concur’s invoice module

- Daily processing of fuel orders, bills of lading (BOL’s), and invoices. Accuracy and timeliness for this data into the AP system is extremely important

- Ensure BOL’s and invoices are collected and reconciled daily

- Communicating with appropriate corporate personnel to ensure timely approval/reconciliation of purchases

- Contact suppliers to request credits for incorrect billing, missing invoices, etc

- Complete credit application requests

- Manage payments drafted from bank account, ensuring amounts being drafted are accurate and recorded timely

- Assist/support with the reporting of taxes as needed, review of BOL’s and invoices, locating documentation promptly and efficiently as requested

- Working with suppliers to verify account set up and get W-9’s for reporting

- Coordination and filing of annual vendor 1099s

- Ensure data imports and invoice entry into QuickBooks using Excel, and various supplier portals

- Daily communication with the Controller and other members of management regarding progress of work, ensuring all items are completed by the end of each business day

- Assisting the Finance Department with other projects as assigned

Requirements:

- Experience managing accounts payable department/staff

- Experience with QuickBooks and Concur

- Prior management experience

- Ability to handle (and keep current) high transaction volumes

- Strong attention to detail, deadlines and discretion

- Good working knowledge of Microsoft Excel and Word

- Good customer service skills, verbal and written

- Able to multitask in a high pace environment

- Must be organized

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