Accounts Payable Coordinator

About Us:

At EV Solar we incorporate professionals with talent, initiative and commitment, betting on their integration in an international and multicultural environment. We are looking for people who want to develop their professional career in a high-growth company and contribute to provide our customers with the best solutions to achieve the highest level of quality of our services.

Job Summary

The Accounts Payable Coordinator will be responsible for managing the day-to-day accounts payable process, including invoice processing, vendor management, and payment disbursement. This role supports financial accuracy, compliance, and timely cash flow management for our construction projects. The ideal candidate will be detail-oriented, organized, and comfortable working in a fast-paced environment with multiple priorities. This position reports directly to the CFO and is supervised by the Controller/Treasurer

Duties

- Monitor and manage the billing email inbox to receive and process subcontractor and vendor invoices.

- Review invoices for accuracy, ensuring proper approvals, coding, and cost allocation.

- Identify discrepancies or errors on invoices, communicate with vendors/subcontractors, and resolve issues promptly.

- Review vendor statements, reconcile accounts, and resolve outstanding balances.

- Prepare and process vendor payments (checks, ACH, wire transfers) in line with company policies and payment terms.

- Collaborate with project directors to ensure accurate cost allocation of expenses to projects.

- Assist with month-end closing by ensuring all invoices and expenses are recorded in the correct period.

- Maintain vendor files and ensure compliance with company documentation requirements (e.g., W-9s, insurance certificates).

- Support process improvements and the implementation of new systems or tools to streamline accounts payable operations.

- Assist with audits and provide necessary documentation as requested.

- Perform other tasks as assigned

Requirements:

- Associate’s degree in Accounting, Finance, or related field (or equivalent work experience).

- Minimum of 2 years of accounts payable or general accounting experience.

- Strong proficiency in Microsoft Excel and other Microsoft Office applications.

- Excellent attention to detail and organizational skills.

- Strong communication and interpersonal skills.

Preferred:

- Bachelor’s degree in Accounting, Finance, or related field.

- Experience with construction accounting or renewable energy projects.

- Familiarity with accounting software.

- Bilingual (Fluent in Spanish).

What We Offer:

- 401(k)

- 401(k) matching

- Health insurance

- Dental insurance

- Vision insurance

- Life insurance

- Paid time off

- Sick Leave

- Paid Holidays

- Parental leave

Equal Opportunity Employer

EV Solar, LLC is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. EV Solar, LLC strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, other protected classes recognized by applicable state or local law, or any other characteristic protected under applicable federal, state, or local law. All EV Solar, LLC employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.

Job Type: Full-time

Pay: $55,000.00 - $75,000.00 per year

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Flexible spending account

- Health insurance

- Health savings account

- Life insurance

- Paid sick time

- Paid time off

- Parental leave

- Vision insurance

Education:

- Associate (Required)

Experience:

- Accounts payable: 2 years (Required)

Work Location: Hybrid remote in Charlotte, NC 28209