Accounting Manager 25-059 (repost 25-037)

Job Description Accounting Manager Job Announcement No:

25-059 (repost 25-037)

Vacant Position(s):

1

Department:

Accounting

NOTE: IF YOU PREVIOUSLY APPLIED FOR THE ACCOUNTING MANAGER (25-037) JOB ANNOUNCEMENT, YOU DO NOT NEED TO REAPPLY FOR THIS POSITION. Applications Accepted UNTIL POSITION IS FILLED. Salary Range: $72,238.40 ($34.73/hr.) – $111,966.40 ($53.83/hr.) Grade:

111

Hours: 8:00 am – 5:00 pm (Flexible) Position Summary

This position is primarily responsible for managing all aspects of the general and cost accounting functional areas.

Essential Functions

- Oversees the processes of receiving, reviewing, and inputting of invoices received into the Enterprise Resource Planning (ERP) financial software system in a timely manner.

- Ensure invoices are appropriately coded to a contract or purchase order (PO) to ensure accurate billing, as well as ensuring funds are within the contract and/or PO limits and available to pay invoices.

- Ensure all invoices are submitted to the automated ERP workflow including to the appropriate approval distribution and oversee the process so that invoices are approved for timely payment.

- Assist in the monthly close process for accounts payable by ensuring accuracy of accounts payable reports and determine the necessary vendor expense accruals for invoices not received or posted.

- Prepare journal entries and general ledger reconciliation reports as deemed necessary.

- Ensure employee travel and expense reimbursement reports are completed in accordance with CWS’s travel policy and are supported with appropriate documentation and supervisory approvals.

- Oversee accounts receivable billing and collections ensuring invoices are mailed out timely and payments are recorded accurately.

- Review monthly sales tax returns, ensuring accurate accounting of sales taxes collected and reported to the State of South Carolina.

- Perform other accounting, financial, or administrative tasks as may be required from time to time.

- Cross functional duties may include but are not limited to working with the other internal departments and frequent interactions with Information Technology, Procurement, Finance, and Budgeting, as well as any ad-hoc reports as deemed necessary.

- Assist with any audits and provide schedules for outside auditors as needed.

- Assist with interviewing, hiring, and training associates.

- Maintain accurate functionality of the ERP’s Accounts Payable software module that has multiple workflows for invoice approval and payment.

- Regular attendance is required.

- Job performance must conform to all CWS policies and procedures.

- Specific knowledge of CWS Environmental Management System Policy and Procedures.

Additional Duties

- Develop, test and/or revise detailed written SOIs and checklists for job responsibilities and in area of responsibility.

- Serve as back up, if needed, during the absence of staff members to ensure operations remain on schedule.

- Serve as back up, if needed, for Payroll.

- Perform other related duties as assigned.

Job Requirements

Physical Requirements, Activities, and Working Conditions

- Sedentary work occasionally positioning self to exert up to 20 lbs. of force and/or negligible amount of force frequently or constantly to lift and transport objects. Objects greater than 50 lbs. require a two-person operation.

- Ability to visually observe and comprehend computer/terminal screens, reports and correspondence for approval and reconciliation purposes, data input and filing.

- Ability to effectively use personal computers with printer; telephone; calculator; copy machine; fax machine; and assigned software.

- Ability to express or exchange ideas by means of written and oral communications.

- Ability to receive detailed information through written and oral communication.

- Ability to identify, reach and handle documents as required to perform the essential job functions and to maintain an accurate record keeping system.

Education And/or Experience

- B. S. degree in Accounting or Business with a concentration in Accounting and three (3) years’ experience with at least one (1) year in a supervisory role or a combination of education and experience in the accounting/finance field to equal nine (9) years with at least one (1) year in a supervisory role.

- Experience must be progressively responsible and diverse accounting experience in which a broad exposure to all areas of accounting and accounting principles, practices, and procedures was acquired.

- Comprehensive knowledge of generally accepted accounting principles and concepts.

- Comprehensive knowledge of GASB standards.

- Good analytical skills.

- Good negotiation and people skills.

- Knowledge of state sales tax laws.

- Knowledge of IRS regulations dealing with per diems, travel advances, and 1099s.

- Advanced knowledge of Microsoft Office, Word, and Excel.

- Prior work record indicating dependability and conscientiousness.

Licenses, Certifications, Registrations

- There are no special designations required for this position.

Training Needs

- OSHA and Departmental safety training as required.

- Skills Based Training.

- Standard Operating Instruction (SOI) per department requirements.

- ISO 14001 standards for department and company.

- See Department Competency and Training Matrix for this position.

Potential Career Path

ELIGIBILITY FOR PROMOTION TO VARIOUS POSITIONS THROUGHOUT THE COMMISSION DEPENDS UPON INDIVIDUAL QUALIFICATIONS, AND NOTED JOB PROGRESSIONS ARE NO GUARANTEE OF CAREER PATH TO THESE OR ANY OTHER JOB(S) AT THE COMMISSION.

- Assistant Director of Accounting