A/R Clerk

About Atlantic Pipe Services, LLC

Atlantic Pipe Services, LLC is a leader in the pipeline cleaning and rehabilitation industry, delivering exceptional service and innovative solutions. We are committed to operational excellence and fostering a culture of safety, teamwork, and continuous improvement.

Position Overview

The Accounts Receivable Clerk is responsible for managing and processing incoming payments, maintaining accurate records, and ensuring timely collection of outstanding invoices. To excel in this role, you must possess the ability to work both independently and collaboratively as part of a team. Additionally, a working knowledge of office equipment, such as printers and fax machines, is essential. Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint, is a crucial requirement for this position, as you will be tasked with generating reports, creating invoices, and communicating with clients. With your strong attention to detail and organizational skills, you will play a vital role in maintaining the financial health of the organization. This position is responsible for assisting in the operation of department. An individual in this position will be expected to perform additional job-related responsibilities and duties throughout the facility as assigned and or as necessary.

Key Responsibilities

Administrative Support

- Answer and direct incoming phone calls in a professional and courteous manner.

- Organize and schedule appointments, meetings, and events.

- Provide access and general support to visitors, ensuring a welcoming environment.

- Maintain inventory of office supplies and ensure proper functioning of office equipment.

- Prepare and send outgoing correspondence, including mailing checks and official documents.

- Assist the HR department with processing employment applications.

- Maintain and update the Accounts Receivable (AR) customer database system.

- Organize, track, and maintain certificates of insurance.

- Draft and distribute Notices to Owner as required.

- Prepare and sign releases for relevant transactions or agreements.

- Assist in preparing regular scheduled reports for management and operational needs.

Reporting

- Prepare and maintain a weekly Flash Report.

- Gather relevant data and metrics.

- Analyze collected information for accuracy and trends.

- Compose a concise, informative report.

- Distribute the report to relevant stakeholders in a timely manner.

Customer Relationship Management

- Build and maintain strong, positive relationships with customers.

- Communicate proactively to address any payment or account issues.

- Respond promptly to customer inquiries and concerns.

- Foster a collaborative, solution-oriented approach in customer interactions.

Process Improvement

- Identify opportunities to enhance the accounts receivable process.

- Review existing procedures and pinpoint areas of concern.

- Evaluate potential solutions and determine feasibility.

- Implement changes to streamline workflows.

- Continuously monitor and refine improvements to maintain efficiency.

Culture

- Support a performance-based culture, both team and individual, to assure continuous improvement and alignment with enterprise vision, mission, and objectives.

- Ensure that all quality and safety standards, specifications and policies are met, drive continuous improvements, and collaborate with the team to drive efficiencies.

- Support a culture based on open/honest dialogue and involvement with all team members that demonstrates the value of their input and engagement in improving performance.

- Support a culture of high performance and accountability in employee and site safety as well as other aspects of the business.

Qualifications

Education and Experience

- Associate's or bachelor’s degree in Accounting, Finance, or a related field (preferred).

- Minimum of 2 years of experience in accounts payable or a similar role.

Skills and Competencies

- Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).

- Strong attention to detail and accuracy.

- Excellent organizational and time management skills.

- Effective communication and interpersonal abilities.

- Knowledge of GAAP and other relevant accounting principles (preferred).

Preferred Qualifications

- Experience with ERP systems.

- Familiarity with the pipeline or construction industry.

What we offer:

- Florida Blue Medical Insurance after 60 days of employment.

- Employee paid Vision, Dental, Life insurance, Short-term disability, and Long-term disability.

- Company sponsored 401K plan with match.

- Paid Time off: 3 days PTO, available at 90 days and 4 additional days after 6 months of employment.

- Company Paid Holidays: 8 major holidays as specified in APS Company Handbook.

Equal Employment Opportunity Statement

Atlantic Pipe Services is an Equal Opportunity Employer. We are committed to the principles of equal employment opportunity and comply with all applicable federal, state, and local laws. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, age, national origin, disability, genetic information, marital status, veteran status, or any other protected characteristic under Florida and federal law.

ADA Accommodation Notice

Atlantic Pipe Services is committed to providing reasonable accommodation to applicants and employees with disabilities. If you require accommodation during the application process or for any part of the employment process, please contact our HR department to initiate an interactive dialogue.

Drug-Free Workplace

Atlantic Pipe Services is a Drug-Free Workplace. All candidates are subject to pre-employment drug and alcohol screening.

Background Check

All positions require passing a pre-employment criminal background check.

Job Type: Full-time

Pay: $19.00 - $24.00 per hour

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Health insurance

- Life insurance

- Paid time off

- Vision insurance

Work Location: In person