25-431.B3 - Office Services Coordinator

Assists in the day-to-day operations of the Office Services function for the specified location including, but not limited to mail services, security, offsite storage, communication systems, employee parking, office supplies, small office equipment, coffee break and supply areas, office cleaning, and all intra-office relocations.

- Receives, sorts and delivers incoming mail in a timely, accurate and professional manner

- Appropriately prepares, weighs and meters outgoing mail in a timely, accurate and professional manner

- Maintains good working relationship with 3rd party shipping/receiving vendors

- Assists in the maintenance of all small office equipment including, but not limited to consumable replacements and minor repairs

- Performs miscellaneous handyman requests as needed including, but not limited to, small repairs, assembly, installation or adjustments of small equipment, furniture or other general office use equipment

- Assists with the set-up of conference areas and meeting rooms in a timely and professional manner including set-up and clean-up of catered meals as needed

- Assists with set-up and/or tear-down of special internal or external events

- Assists with preparing employee office space for any incoming or departing employees

- Must be able to lift to 25 lbs. 10 to 15 times per day/shift

- Must be able walk, bend, stoop, lift, stand, reach or kneel for extended periods of time

- Adheres to the company’s values – integrity, ownership, urgency, alignment and innovation.

- Supports company vision and mission.

- Adheres to established work schedule, attendance standards and is punctual to work and meetings.

- Adequately stocks all kitchen and workroom areas as needed on a regular basis

- Prepares and places in a timely manner all coffee and kitchen supply orders

- Stocks and organizes kitchen supplies as needed

- Ordering and monitoring inventory levels of print copy paper to ensure that print-copy rooms are consistently well-stocked.

- Serve as the point of contact for facility-related issues

Other Job Responsibilities

- Cover the desk of other team members while they are out of the office including the reception desk.

- Conduct regular inspections to ensure office equipment and common areas are in good working order.

- Other duties as assigned by management.

Qualifications

- Three (3) years’ experience in general office services and/or mailroom operations

- Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.

- Ability to complete multiple, diverse tasks of differing priorities without close supervision in a fast-paced environment.

- Excellent communication and interpersonal skills.

- Valid Driver’s License and driving record free of violations for company to secure automobile insurance for the employee.

- Ability to obtain certification as Fire Warden, Basic First-Aid, CPR, and Automatic External Defibrillator (AED) administrator.

- Basic mechanical aptitude to complete small repairs jobs within an office setting (hanging pictures, assembling desks, etc.)

- Basic knowledge in the use and application of the following software: Microsoft Office (Excel, Word, PowerPoint, Outlook.

Education Requirements

- High School Diploma or GED