Supervisor, Office Services (Contract)

Keyera Career Opportunity Job Type

Temporary (Fixed Term)

Position Summary

Keyera is looking for an Office Services Supervisor to join us in our Calgary office for a temporary 12-month contract. The Supervisor, Office Services is responsible for overseeing the daily operations of administrative support and front desk services within a professional office environment. This role ensures efficient workflow, high-quality customer service, and a well-maintained office space. The supervisor will lead a small team, including an administrative assistant and receptionist, and act as a key liaison between departments to support business operations.

Key Responsibilities

- Provide day-to-day leadership to the receptionist and the administrative assistant, ensuring high-quality service at the reception desk.

- Oversee front desk operations, including visitor management, mail distribution, and phone coverage.

- Manage office supplies, equipment, and vendor relationships to ensure operational efficiency, including general oversight of all meeting rooms, mailrooms, and kitchens.

- Coordinate office maintenance, repairs, and facility requests in collaboration with building management.

- Develop and implement office procedures and protocols to improve productivity and service delivery.

- Build and maintain strong relationships with office services vendors, leaders, and employees.

- Identify cost-saving opportunities, efficiencies, and ways to maximize service with office services vendors, including ownership of the annul budgeting process.

- Manage office moves, workstation reconfigurations, ergonomic assessments and large corporate re-stacking as needed with a high focus on service and efficiency for business continuity.

- General administration of the Calgary office parking, corporate travel program, and corporate service award program.

- Assist with scheduling meetings, preparing reports, and supporting executive-level staff as needed.

- Ensure compliance with health and safety standards and company policies.

- Maintain confidentiality and professionalism in all interactions.

Qualifications

- Minimum 5 years of experience in office administration or facilities coordination, with previous experience and track-record in a supervisory role.

- Professional demeanor and customer service orientation.

- Strong leadership, collaboration and interpersonal skills.

- Excellent organizational, problem-solving and time management abilities.

- Proficiency in Microsoft Office Suite and office management systems.

- Ability to handle multiple priorities in a fast-paced environment with strong attention to detail.

- Facilities Management Professional Designation from IFMA (International Facilities Management Association) is considered an asset.

Posting Expiry Date

Oct 28, 2025

If you are interested in an opportunity to join a winning, purpose-driven culture then you’ll enjoy a career with us.

We thank all applicants for their interest; however, only those considered for an interview will be contacted.