Supervisor, Office Services (Contract)

Keyera Career Opportunity

Job Type:

Temporary (Fixed Term)

Position Summary

Keyera is looking for an Office Services Supervisor to join us in our Calgary office for a temporary 12-month contract. The Supervisor, Office Services is responsible for overseeing the daily operations of administrative support and front desk services within a professional office environment. This role ensures efficient workflow, high-quality customer service, and a well-maintained office space. The supervisor will lead a small team, including an administrative assistant and receptionist, and act as a key liaison between departments to support business operations.

Key Responsibilities

- Provide day-to-day leadership to the receptionist and the administrative assistant, ensuring high-quality service at the reception desk.

- Oversee front desk operations, including visitor management, mail distribution, and phone coverage.

- Manage office supplies, equipment, and vendor relationships to ensure operational efficiency, including general oversight of all meeting rooms, mailrooms, and kitchens.

- Coordinate office maintenance, repairs, and facility requests in collaboration with building management.

- Develop and implement office procedures and protocols to improve productivity and service delivery.

- Build and maintain strong relationships with office services vendors, leaders, and employees.

- Identify cost-saving opportunities, efficiencies, and ways to maximize service with office services vendors, including ownership of the annul budgeting process.

- Manage office moves, workstation reconfigurations, ergonomic assessments and large corporate re-stacking as needed with a high focus on service and efficiency for business continuity.

- General administration of the Calgary office parking, corporate travel program, and corporate service award program.

- Assist with scheduling meetings, preparing reports, and supporting executive-level staff as needed.

- Ensure compliance with health and safety standards and company policies.

- Maintain confidentiality and professionalism in all interactions.

Qualifications

- Minimum 5 years of experience in office administration or facilities coordination, with previous experience and track-record in a supervisory role.

- Professional demeanor and customer service orientation.

- Strong leadership, collaboration and interpersonal skills.

- Excellent organizational, problem-solving and time management abilities.

- Proficiency in Microsoft Office Suite and office management systems.

- Ability to handle multiple priorities in a fast-paced environment with strong attention to detail.

- Facilities Management Professional Designation from IFMA (International Facilities Management Association) is considered an asset.

Posting Expiry Date:

Oct 28, 2025

At Keyera, we embrace collaboration, inclusion, and a workplace that is as diverse as the communities we serve. Our values foster an environment for every person to bring their whole self to work.

If you are interested in an opportunity to join a winning, purpose-driven culture then you’ll enjoy a career with us.

We thank all applicants for their interest; however, only those considered for an interview will be contacted.