Sr PPL Records & Information Management Specialist

Company Overview CB&I® is the world’s leading designer and builder of storage facilities, tanks and terminals. With more than 60,000 structures completed throughout our 135+ year history, we have the global expertise and strategically-located operations to provide customers world-class storage solutions for even the most complex energy infrastructure projects.

Overview

The Records and Information Manager is responsible for the comprehensive management of an organization's records throughout their lifecycle, from creation to disposition. This includes developing and implementing records management policies, ensuring compliance with legal and regulatory requirements, and overseeing the efficient storage, retrieval, and destruction of records, both physical and electronic.

This position is an Individual Contributor role. The role directly reports to the Chief Information Officer and routinely interacts with Executive Management, Global Business Leads, Global Functional Leads, and Project Management.

Responsibilities

- Developing and implementing records management policies and systems: Creating and updating procedures for handling records, including classification, retention, and disposition.

- Ensuring compliance with legal and regulatory requirements: Staying up to date on relevant laws and regulations, and ensuring the organization adheres to them, particularly regarding data privacy and security.

- Managing physical and electronic records: Overseeing the storage, retrieval, and preservation of records, whether paper-based or digital.

- Providing training and support: Educating staff on records management procedures, including proper classification, filing, and use of recordkeeping software.

- Overseeing records retention and disposition: Establishing and managing schedules for retaining records and determining when they can be destroyed or archived.

- Managing information management systems: Utilizing and maintaining electronic records management systems and databases.

- Responding to information requests: Handling inquiries and requests for information from internal and external sources.

- Conducting audits and assessments: Regularly reviewing records management practices to ensure compliance and identify areas for improvement.

- Working with other departments: Collaborating with IT, legal, and other departments to ensure seamless records management practices.

- Monitoring emerging trends: Staying informed about new technologies and best practices in records and information management.

Qualifications

- Bachelor’s degree in information management, Business Administration, or equivalent work experience.

- 20 Years of general business experience, 15+ years specifically in Information and Records Management.

- Demonstrated experience developing end-to-end RIM programs, policies, retention and disposition schedules, training, and governance.

- Experience leading information management technology selection, configuration, and deployments.

- Demonstrated ability to communicate clearly and concisely, both orally and in writing, and lead presentations, training courses, and effective meetings.

- Experience in the Architecture, Engineering and Construction industry a plus.

Skills and Behaviors

- Strong organizational and analytical skills: Essential for managing large volumes of records and ensuring accuracy and accessibility.

- Attention to detail: Crucial for meticulous organization and categorization of records.

- Excellent communication skills: Necessary for explaining policies and procedures to staff.

- Excellent verbal, written and interpersonal communication skills, including the ability to communicate effectively at all levels of the organization.

- The ability to interact with company personnel, build strong relationships at all levels and across all business units and organizations, and understand business imperatives.

- Proficiency in recordkeeping software and technologies: Understanding how to use and manage electronic records management systems.

- Knowledge of relevant laws and regulations: Understanding data privacy and other legal requirements.

- Problem-solving and critical thinking skills: Needed for devising effective strategies and resolving issues.

- Proactively embraces and promotes the company’s values and culture, including diversity & inclusion and a healthy and safe work environment.

- Self-motivated approach to identifying opportunities for data process improvements and driving initiatives to completion.