Records & Document Administrator

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At BC Hydro, we’re working towards creating a cleaner and more sustainable future for all British Columbians and need

people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented,

inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package,

and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers

and one of Canada's Best Diversity Employers.

We invite you to join us as we build an even cleaner B.C. We welcome applications from all qualified job seekers. If you’re a

person with a disability, please let us know by emailing RecruitmentHelp@bchydro.com, as adjustments can be made to

help support you in your application process.

Records & Document Administrator

Number of positions: 2 Job Location: Dunsmuir 03

Employment type: Temporary Region: Lower Mainland

Hours of work: Full-time (37.5 hrs/wk) Flexible Work Role: Remote

Annual salary: $ 58,100.00 - 63,800.00

What you'll do

- Acts as a resource to staff on the regulations associated with Freedom of Information and Protection of Privacy Act

(FOIPA) and the quality control program as it relates to the release, creation and disposition of information.

- Maintains the electronic document management system including troubleshooting and resolving user level system issues,

testing and may participate in software development initiatives to meet the needs of the Strategic Business Unit (SBU) as

required.

- Co-ordinates the implementation of approved systems; writes procedures to document changes to current work practices;

monitors the effectiveness of manual and automated systems and procedures; and identifies problems and potential

impacts and reports findings to Manager/Work Lead.

- Acts as a support person to the Freedom of Information Coordinating Office.

- Maintains liaison with both internal and external client groups; provides demonstrations and training on the electronic

document management system to BC Hydro groups including staff, contractors, consultants and vendors.

- Maintains the Central Repository of Records (both hard copy and electronic) by: ensuring information is maintained in the

most secure method to avoid loss of vital documents; and providing a wide range of quality control duties including clarifying

requests for release of information, opening and issuing file classification numbers and ensuring information is filed and

returned to the appropriate location. May include archiving and other types of information migration duties.

- Receives all division or department correspondence, applies appropriate file number and routing of incoming

correspondence to staff members for action; reviews copies of all work produced daily to ensure that accurate file numbers

are applied and standards of production have been met.

- Performs some or all of the duties of the Records & Information Management Assistant job.

- Performs a variety of administrative support functions relating to special and other information requests such as

assembling and examining a variety of records in all formats for completeness, clarity and relevance.

- Performs duties of a minor nature related to the above duties that do not affect the rating of the job.

What you bring

- High School graduation.

- Two (2) years of experience in the Records & Information Management Assistant role or an equivalent administrative role

focused on records and information management.

- Experience working or completed courses in records management is an asset.

- Experience working with large complex projects.

- Works in a normal office environment. Occasional travel to other BC Hydro facilities. May work in warehouses and other

storage areas that may be dusty or moldy.

- Regular lifting of moderate (up to 40lbs) weights (such as archiving boxes).

What we offer

- A comprehensive benefits package

- A minimum of 15 paid vacation days

- A lifetime pension

- Flexible work model, depending on your role type

- Training and development courses

For more information on the benefits we offer, visit bchydro.com/benefits.

This position will play a key role in supporting the pre-archiving phase of Site C. The successful candidate will focus

primarily on pre-archiving and archiving activities ensuring project records are organized, complete, and properly

transitioned as the contracts come to an end. This is an excellent opportunity to contribute to the final stages of a landmark

project while building valuable experience in document control and project pre-archiving processes.

What else you should know

This position is affiliated with the Movement of United Professionals union (MoveUP/COPE). http://moveuptogether.ca

Before you apply, please confirm you meet BC Hydro’s time in role requirement. M&P employees must meet the time in role

requirement specified in their most recent offer letter. For MoveUP and IBEW employees, the current time in role as

outlined in the Collective Agreements will apply.

- This posting is for two (2) Full Time Temporary positions, scheduled for approximately 12 months.

- This Full Time Temporary position falls under MoveUp MOU 15.

- These positions will be based out of Vancouver's Dunsmuir office.

Don't forget to update your Candidate Profile with your current resume and copies of your certifications. If applicable,

include your Trades Qualification. This will ensure we have all the necessary information to assess your application without

any delays.

Don't forget to update your Candidate Profile with your current resume and copies of your certifications. If applicable,

include your Trades Qualification. This will ensure we have all the necessary information to assess your application without

any delays.

Date Posted: 2025-09-19 Closing Date: 2025-09-26

For internal use 52248227