Southern Company

Project Support Specialist, I

Atlanta, GA

full time

On-site

Utilities

About This Job

Job Summary:

The purpose of this position is to coordinate key work management tasks related to capital construction projects, including cost-recoverable programs, from initiation to financial closeout. Duties include project setup and maintenance in Southern Company Gas (SCG) Work Management System (WMS), asset allocation and booking in Power Plan, creating and validating spot contracts, and invoice processing. This position serves as a liaison between the pipeline contractors and Southern Company Gas for system and work management issues.

Specialist 1:

This position is responsible for analyzing moderate to complex financial transactions to ensure accounting codes are properly documented, invoices are processed correctly, and assets are booked accordingly. Duties also include working with customers (internal and external) to resolve system and process-related problems, providing guidance on work management system and Oracle Cloud system use, and establishing best practices and process improvements for Project Support Tasks.

Responsibilities:

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Validate required information to initiate projects in WMS, ARM (Asset Resource Management), and Oracle Cloud.

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Create projects and all supporting work requests in SCG WMS system.

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Associate work requests to appropriate contract in WMS to ensure pipeline contractor is paid based on agreed-upon bill rate.

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Monitor projects from initiation through completion.

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Identify, analyze, and resolve project financial transaction issues.

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Manage project workflow in ARM (Asset Resource Management) to ensure data being sent to Oracle Cloud is correct and projects are opened and funded properly.

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Monitor construction/retirement work in progress (CWIP/RWIP) reports to ensure projects are placed in service in a timely manner and projects adhere to SOX controls.

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Review and report all outstanding pay items to pipeline contractors and project coordinators so that all payments can be processed, and projects closed efficiently.

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Use project completion data to create and retire company assets to ensure cost recovery is achieved in a timely manner. Assets must be created/retired within the month they are placed in service.

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Perform project closing tasks in Oracle Cloud, Power Plan, and WMS so that all data and reporting are complete and easily accessible by all departments.

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Develop an in-depth understanding of Oracle Cloud P.O.E.T coding (Project Organization Expenditure Type) and Power Plan system to ensure costs are properly allocated and assets booked accordingly.

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Invoice processing (including investigating aging reports).

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Monitor invoice aging reports as well as follow up with project coordinators to approve invoices in Oracle Cloud to ensure timely payments to contractors.

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Identify invoice processing and payment delays through invoice aging reports and collaborate with pipeline contractors, construction personnel, and Con Ops management at each utility to resolve payment delays and ensure compliance with contracted payment terms.

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Collect and confirm information needed for invoice accruals at the end of the month and submit to Plant Accounting within the deadline.

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Research and package all invoices and corresponding supporting data for any requests from internal audit or for the GA PSC quarterly audits of the Pipeline Replace Program.

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Set up and maintain all projects in WMS system, which includes the timely creation of spot contracts with correct unit quantities and unit bid prices.

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Second validate spot contracts to ensure correct quantities and pricing.

Business Acumen:

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Apply critical thinking skills to review and improve processes.

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Process confidential information; maintaining confidentiality.

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Apply critical thinking skills to review and improve efficiencies in tasks assigned.

Engagement:

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Act as a liaison between pipeline contractors and SCG to ensure correct data set up in Work Management system, and to properly complete and invoice projects in a timely manner.

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Complete ongoing financial-related transactions to support capital construction projects.

Driving Results:

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Ensure capital construction projects are initiated, worked, and closed in a timely manner. This includes projects worked inside or outside of ARM.

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Monitor and maintain capital projects worked both inside and outside of ARM to ensure all invoices are paid, completion reports received, and assets booked accordingly.

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Ensure proper asset booking, allocation, retirement, and project closeout for capital construction projects at all SCG local distribution companies.

Education, Certifications/Licenses:

BA/BS Degree in Business, Accounting, Finance or equivalent academic education and experience

Or

High School Diploma or GED and related accounting or cost analyst work experience

Work Experience:

Required:

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2+ years of collaborating with people and supporting work management or financial processes (with BA/BS degree)Or

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3-5 years supporting work management or financial processes OR equivalent experience in SCG construction processes and systems (with High School Diploma or GED and related accounting or cost analyst work experience)

Preferred:

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Familiar with SCG Work Management System

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Familiar with Power Plan System

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Familiar with Oracle Cloud Financial System

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Familiar with SCG construction processes

Specific Skills & Knowledge:

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Effective verbal and written communication skills

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Ability to establish and maintain effective working relationships

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Understanding of Microsoft Office Programs (Excel, Word, PowerPoint) – intermediate proficiency

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Understanding of basic accounting fundamentals

About Southern Company Gas

Southern Company Gas is a wholly owned subsidiary of Atlanta-based Southern Company (NYSE:SO), America’s premier energy company. Southern Company Gas serves approximately 4.2 million natural gas utility customers through its regulated distribution companies in four states and approximately 600,000 retail customers through its companies that market natural gas. Other nonutility businesses include investments in interstate pipelines and ownership and operation of natural gas storage facilities. For more information, visit southerncompanygas.com .

Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com .

Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and beneﬁts will also be provided during the hiring process.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.