Project Buyer 1

Description POSITION DESCRIPTION Title

Project Buyer 1

Department

Procurement

Reports To

Procurement Supervisor

Flsa

Non-Exempt

Work Schedule 8:00am – 5:00pm

Travel Required

0%

LOCATION:

Lakewood, CO

Management

No

Eeo

Administrative Support Workers

Job Family

Administrative Support Workers

A Little About Us:

ZAP is a full-service engineering, design, and construction management firm servicing the oil & gas, heavy industrial, mining, and manufacturing sectors. From our Lakewood, Colorado office, we execute projects across North America spanning from California to Florida and Canada down to Mexico. Our projects range in size from simple engineering studies or maintenance repairs to full-scale design of large facilities. ZAP operates at a fast-pace while providing a team-centric approach to our work.

About Your Role

This is a hands-on, full-time position with day-to-day duties executing the project procurement process and supporting departmental objectives. This position is responsible for execution of the procurement process including planning, execution, status reporting, vendors relations, management of project documentation and materials. The Project Buyer engages in communication with external parties to obtain detailed status information regarding procurements, and report that information to the internal project team. This position analyzes commercial details of vendor proposals and advises on the best fit for the project. The Project Buyer prepares procurement deliverables in line with established templates to facilitate project progression and reporting.

Essential Duties And Major Responsibilities

- Process project requisitions through ZAP’s procurement system, ensuring accuracy and completeness of information.

- Communicate with vendors to request proposals, obtain quotes, and maintain positive relationships to ensure timely delivery of materials and services.

- Review vendor proposals for alignment with project requirements and assist in selecting the optimal offering.

- Collaborate with engineering and project teams to address requisition clarifications, discrepancies, and missing data promptly.

- Manage purchase orders, including creation, tracking, and ensuring timely delivery of project materials and services.

- Monitor vendor progress, including the submission of required documentation, placement of material orders, manufacturing progress, and delivery schedules.

- Report the status of key project deliveries and escalate complex supply issues to appropriate personnel as needed.

- Track and document all procurement activities, including maintaining accurate records of purchase orders, vendor communications, and project status updates.

- Follow established procurement procedures and guidelines to ensure compliance and consistency across all activities.

- Conduct research to identify potential suppliers for specialized parts and materials, keeping abreast of market trends.

- Prioritize tasks to align with project timing needs and deadlines, ensuring minimal disruptions to project schedules.

Qualifications

Education

- 2+ years of administrative experience required, preferably with exposure to procurement, supply chain, or related fields.

- High School diploma or GED required. Associate's or bachelor’s degree in business administration, Supply Chain Management, or a related field is preferred but not mandatory.

Type Of Experience Needed To Be Successful

- Excellent written and verbal communication skills.

- Problem-solving skills to propose mutually beneficial solutions.

- Developing leadership skills and some general experience leading work groups or task forces in specific projects.

- Proficiency in Microsoft Office Suite, including Word, Outlook, and Excel, as well as other software required to execute daily tasks.

- Ability to self-direct and take responsibility for own tasks, deliverables, and timelines.

Supervisory Expectations

- The position does not have any regular responsibility for overseeing or supervising the work of other team members.

Independence of Action

- Work progress is monitored by supervisor/manager; incumbent follows precedents and procedures and may set priorities and organize work within general guidelines established by supervisor/manager/leader.

Physical Demands and Work Environment:

(The phrases "occasionally," "regularly," and "frequently" correspond to the following definitions: "occasionally" means up to 1/3 of working time, "regularly" means between 1/3 and 2/3 of working time, and "frequently" means 2/3 and more of working time.)

- The work environment is the typical office environment. The employee must complete their work satisfactorily in an environment where there are significant distractions, including [staff, clients, and vendors walking through and conversing, telephones ringing, conversations carrying over, loud noises, and interruptions to answer questions from others.

- The physical demands described here represent those that an employee must meet to successfully perform the essential functions of this job. In many cases, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, crouch, or crawl.

- The employee must rarely lift and/or move up to 25 pounds and should do so in a sound and safe manner. This job's specific vision abilities include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Hours

Company Hours

This position works 8:00 AM to 5:00 PM. Hours vary and are dependent on business needs.

40 Hour Work Week

Monday through Friday, Hours may vary with the workload.

Evenings/Weekends/OT

As needed to satisfy the requirements of the position.

Core Competencies

- Detail Oriented – Consistently checks and rechecks work product for accuracy. Able to manage multiple tasks while accurately performing essential job functions. Prepares accurate and thorough reports, emails, and data as required by the position.

- Oral Communication and Written Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; writes clearly and informatively; Edits work for spelling and grammar; Able to read and interpret written information. Ability to communicate with clients or customers.

- Planning/Organizing - Basic self-direction and responsibility for own tasks, deliverables and timelines

- Reasoning and Problem Solving - Using logic and reasoning to identify, report, and propose solutions for issues.

- Teamwork - Balances team and individual responsibilities; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports

- everyone's efforts to succeed. Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting.