PMA Coordinator

This role's home base can be at our Elmhurst or Romeoville location.

Job Responsibilities:

· Produce PMA (Proposed Maintenance Agreements) contracts by leveraging and communicating with the sales team.

· Verify that the terms and conditions of the contract adhere to relevant legal standards.

· Ensure all PMA contracts undergo a detailed review prior to customer submission.

· Conduct a comprehensive review of all customers redlines and propose changes to Thermosystems terms and conditions presented.

· Manage all existing scheduled PMA and renewals.

· Collaborate with project teams and procurement staff to manage subcontractor onboarding, insurance compliance, and flow-down provisions.

· Track contract obligations, key deadlines, and ensure compliance with terms and deliverables.

· Compile notes for Sales team, highlighting critical issues to consider before submitting their bids.

· All other duties assigned.

Qualifications:

· 2+ years of relevant experience, preferably in construction, real estate, or a related industry.

· Associate’s or Bachelor’s degree or greater is required.

· Previous paralegal experience is highly preferred.

· Working knowledge of construction contract formats, including AIA and ConsensusDocs.

· Familiarity with subcontractor compliance requirements and risk management best practices.

· Ability to read and interpret complex legal documents and communicate key points clearly.

· Experience working with Microsoft office 365.

· Must be organized and detail oriented.

Knowledge, Skills, and Abilities:

· Attention to detail.

· Ability to communicate clearly and have strong communication skills.

· Ability to work under pressure and meet deadlines.

· Self-motivated and can work independently.

Job Type: Full-time

Pay: $60,000.00 - $75,000.00 per year

Benefits:

Schedule:

Work Location: Hybrid remote in Elmhurst, IL 60126