Part Time Clerical Tech I - Office of Voter Registration

CLERICAL TECHNICIAN I - PART TIME

GENERAL DEFINITION: This is clerical work at the entry level, performing a variety of clerical and related support

tasks. A position in this class performs functions such as those of a receptionist, file clerk,

operator, typist, or similar kinds of work. Work may include the performance of higher-level duties

as either a developmental assignment or when filling in for other positions. A position in this

class is differentiated from those in related classes by the routine, usually repetitive, and task-

oriented nature of the work assigned. A position in this class reports directly to a higher-level

clerical, technical, professional or administrative position.

TYPICAL EXAMPLES OF WORK: (Illustrative Only)

- Answers telephone and/or receives visitors to office; answers questions about services; tells

visitors or callers who can provide the specific service desired; gives directions for such

locations; gives telephone numbers, addresses and similar information about public offices; informs

office personnel of visitors and/or callers waiting for them; takes messages; may operate radio

system to contact individuals.

- Asks basic questions of individuals seeking service; records such information for others' use;

may use keyboard to enter and/or secure information from automated data base; assists individuals in

completing applications or other forms; types letters, memoranda, and other narrative material from

rough draft or taped dictation; types information onto forms; proofs own and others' typing.

- Opens, sorts and distributes incoming mail; sorts files, records and similar material; labels

such records; files materials in alphabetical, chronological, numerical or other established file

systems; retrieves requested materials from files; signs, date-stamps or otherwise identifies and/or

controls records; receives and issues receipts for payments; posts payments and other information to

records.

- Operates switchboard; answers calls and connects to individual and/or number requested; keeps

current records of telephone numbers; provides telephone numbers for other government offices, long

distance numbers, and others available from a variety of sources; answers general questions about

County services and government organization; places collect, third party billing and credit card

calls; assist employees in placing WATS calls; records toll calls and reconciles with telephone

bills; reports interrupted service to appropriate telephone company; pages individuals for telephone

calls or to give messages.

- Performs related work as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

- Basic knowledge of clerical methods and techniques pertaining to filing, receptionist and

similar office procedures.

- Basic knowledge of English usage, grammar, spelling and punctuation as used in routine clerical

assignments.

- Ability to learn specific clerical processing requirements governing work operation in the

assigned office or organization.

- Ability to operate typewriters, copiers, switchboard or other office equipment, if required by

work assignment.

- Ability to maintain established filing and other record keeping systems.

- Ability to establish and maintain effective working relationships with associates, officials in

other offices and members of the public.

ACCEPTABLE TRAINING AND EXPERIENCE:

- Education equivalent to completion of the twelfth school grade.

- Or any equivalent combination of acceptable training and experience which has provided the

knowledge, skills and abilities cited above.

BACKGROUND CHECK:

YES

BARGAINING UNIT:

NO